About this opportunity
Saginaw Intermediate School District lists this Administrative Assistant, Class III (SPSSA) 10.5 month opportunity in saginaw, Michigan. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Saginaw Public Schools Class III Elementary SecretariesSaginaw Public Schools Class III Elementary Secretaries are responsible for providing secretarial support to building principal, conveying information regarding school functions and procedures, ensuring compliance with building's financial, legal and administrative requirements and overseeing the office activities in support of the services provided to students, parents, and staff.The School District of the City of Saginaw, in partnership with parents, students, businesses and the community, are committed to and responsible for ensuring the highest level of academic achievement and career planning for all students, the highest performing organizational structure at all levels, and a safe and effective learning environment for all students.Knowledge of grammar, spelling and business correspondenceKnowledge in the use of general business office equipmentKnowledge of the software used to generate and maintain correspondence, reports and other documentsKnowledge of SPSD policies and proceduresSkilled typist 45 wpmSkilled in accurate recordkeeping and filingAbility to communicate with all employees, parents, students and other community contacts in a courteous and professional mannerAbility to respect confidentiality in sharing information with parents, staff and others, where appropriateAbility to compile data and reportsAbility to learn and adapt to changing situationsAbility to work with figuresAbility to discern proper office attire from improper office attireAbility to work in a multi-cultural, urban setting and develop a rapport with students, staff, parents and the school communityPhysical Demands While performing the duties of this position, the employee is regularly required to sit, talk, hear, walk and use hands to finger, handle, or feel; reach with hands and arms. The employee must occasionally lift, and/or move up to 30 pounds. Reasonable accommodations may be made to enable individual with disabilities and those without disabilities to perform these essential functions.Duties and Responsibilities:Create an atmosphere in the office that is welcoming and that values our students, parents, district employees and the communityProvide outstanding customer service to students, parents, staff and the communityMaintain confidential information, correspondence, records and reportsAnswer calls and direct or forward callers to the appropriate partyDirect/monitor visitorsPrepare the bi-weekly payroll for building staff (non-certified and certified)Assist in preparing the building budgetRequest substitutes using WillSub, keep daily records of substitutes, process substitutes payroll bi-weeklyPupil Accounting duties such as maintaining accurate student enrollment, and withdrawal entriesPrepare requisitions, such as those for warehouse, special purchases and the activity fundMaintain lunch status of all familiesPrepare suspension letters and schedule hearings as necessaryDeposit in-school sales into the appropriate activity fundCheck-in and distribute supplies, equipment and booksKeep all inventories currentSchedule parent conferences, fall and springRegister students, including kindergarten students, and keep office records up to dateComplete and maintain work/repair orders, accident reports and field trip requestsSort and distribute mailFile papersPerform other duties as assignedEducation and/or Experience: High school education or equivalent Previous secretarial experience in a school or general office environment preferredSpecial Requirements: Possess leadership skills in office managementWorking Conditions: Normal office environment. It is also anticipated that some stress will be associated with this position primarily due to deadlines.Supervisory Responsibilities: NoneFiscal Responsibilities: Assist building principal in preparing budgets, overseeing petty cash and other deposits Counting and tracking deposits forwarded to district's cashier/finance office Ordering and conducting inventories of supplies coming into the schoolCurricula Responsibilities: NoneMethod of Evaluation: Performance of this job will be evaluated on a yearly basis.Starting Pay: $14.77 (paid for 12 months)
Worksite address
saginaw, MI, 48601, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.