Administrative Assistant

Job description

Administrative Assistant

Job Title

Administrative Assistant

Reports To

The Administrative Assistant will report to the Human Resources Generalist

Job Overview

The Administrative Assistant plays a key role in maintaining an organized and efficient office environment. This entry-level position provides administrative coordination across the organization; supporting managers, employees, and visitors and assists with a variety of clerical tasks. This position will also assist with onsite meetings and daily operational needs as they arise.

Essential Duties and Responsibilities

Office Operations:

* Processing all mail and package deliveries, ordering and managing office supplies, and act as a point person for vendor coordination while following established policies and procedures

* Communication & Reception: Answering phones, greeting visitors, and directing inquiries with a positive customer-centric attitude

* Scheduling & Meetings: Organizing appointments, meetings, and travel arrangements for a variety of stakeholders

* Data & Records: Performing data entry and expense report processing, preparing business correspondence, reports and presentations, as requested

* Client & Stakeholder Liaison: Acting as the main point of contact for internal and external clients, visitors, vendors, stakeholders, and outside service providers by delivering timely responses and excellent customer service

Human Resources Support

* Event Support: Providing support with internal and external event planning and coordination, including basic scheduling, setup, and communication tasks

* Document Management: Writing, editing, and distributing business memos, reports, emails, letters, and forms while maintaining accurate records, both electronic and physical formats

* Completing additional entry-level tasks as assigned

Qualifications/Requirements

* Education: High school diploma or equivalent; associate's degree preferred

* Experience: Prior administrative, clerical, or office assistant experience; experience as a receptionist/front office a plus

* Technical Skills: Basic proficiency in Microsoft Office Suite, including Excel and PowerPoint, familiarity with office equipment, and ability to learn administrative software systems

* Soft Skills: Strong verbal and written communication skills, effective time management, attention to detail, and problem-solving abilities

* Other:

* Ability to use critical thinking and sound judgment in daily tasks

* Capable of multitasking, working independently, and maintaining confidentiality

* Works effectively in a collaborative, team-oriented environment

* Able to prioritize and manage multiple responsibilities in a fast-paced setting

Physical Requirements/ Working Conditions/Equipment Used:

* Light lifting up to 50#s may be required

* Corporate offices reachable by elevator; should be able to climb stairs in case elevators aren't functioning.

* General office noise and HVAC

* Ability to sit and/or stand and operate a computer with ability to multitask across many software communication and data entry programs while operating and communicating through telephone device for several hours a day.

* May be exposed to hazardous chemicals, biohazards, etc.

* Candidate must have ability to maintain punctual daily in-person attendance

Other Requirements

This is not a remote position and requires in office hours Monday through Friday 8am to 4:30pm, in our Cleveland Office.

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Cleveland Diagnostics, Inc., is developing highly efficacious, lab-friendly, affordable diagnostics tests using proprietary technology to improve cancer diagnostics. We pride ourselves in fostering a family-focused, friendly, and flexible organization that places our employee's well-being and happiness as the primary reason for our success. Are you interested in building your career with a team of industry professionals while making a lasting impact to the lives of millions of people? Bring your talents to Cleveland Diagnostics.

Cleveland Diagnostics offers an extremely robust benefits package which includes:

* 100% Employer-paid medical for single coverage effective on your date of hire and 50% employer-paid medical for spouse/dependent coverage

* 100% Employer-paid Dental & Vision for entire family

* No cost for employee coverage for Group Term Life, Short & Long Term Disability

* 4% retirement contribution Employer match

* Incentive Performance Plan & Stock Option Program & Commission (Sales Account Execs)

* Paid Family Leave Program

* Generous PTO plan & holiday program

* Flexible work schedule & lucrative employee referral program

* Salary range may vary by work state/geographical region/territory

* Easy to get to office location with newly built-out office space

* Free coffee, snacks and other goodies all day long

Cleveland Diagnostics is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. EEO is the Law. Applicants can learn more about the company's status as an equal opportunity employer by viewing the federal EEO is the Law poster on our careers page. Accommodations are available for applicants with disabilities.

Compensation details: 25-29 Hourly Wage

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Who can apply

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