About this opportunity
Edgewood Properties lists this Administrative Assistant opportunity in dover, New Jersey. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Overview
True Tone Painting
We're currently seeking a part-time Administrative Assistant
This position will be based out of our office in Dover, NJ
Working Conditions:
Office BasedPart time hours 7am-12pm Mon-Fri (20-30 hours per week with flexibility - mornings preferred)
Position Summary: The Administrative Assistant provides administrative support to ensure the efficient daily operation of the painting company.
This position works closely with the owner, supports project scheduling and daily to do lists, assists with general organization, following up daily and communicating regularly with the operations manager.
Responsibilities
Key Responsibilities
Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
Coordinate calendar for company owner
Maintain customer records, project files, and company databases.
Order office supplies, paint materials, and other job-related items as directed.
Assist with employee records and timesheet collection.
Monitor project schedules and communicate updates to field staff.
Support owner with administrative tasks and document management.
Maintain established labor cost tracking report
Track insurance certificates and compliance documentation.
Maintain organized filing systems for electronic and paper records.
Assist with marketing activities, including website creation support
Perform general office duties, including copying, scanning, filing, and data entry.
Qualifications
Qualifications
Must be bilingual (Spanish)
High school diploma or equivalent required; associate degree or business administration coursework preferred.
Minimum of 2 years of administrative or office experience; construction or painting industry experience preferred
Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.
Experience with accounting software such as QuickBooks is preferred.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Ability to work independently while managing multiple priorities.
Professional, dependable, and able to stay on task
Skills:
Scheduling and calendar management
Data entry and recordkeeping
Organization and time management
Attention to detail
Professional communication
Computer proficiency
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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Worksite address
dover, NJ, 07801, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.