About this opportunity
FlexStaff Careers lists this Administrative Assistant - Executive Level opportunity in washington, District of Columbia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
FlexStaff is seeking a highly organized senior-level Administrative Assistant for our client, a respected organization within the financial services sector, located in Washington, DC. This person will support four executives in a fast-paced professional environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion.
Full-time, permanent position
Hours: 9:00am-6:00pm, onsite (after 60 days, option to work remote 2 days / week)
Location: Washington, DC
Salary range:
$80-$85k
Responsibilities
* Manage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management
* Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
* Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents
* Communicate professionally with senior internal and external stakeholders
* Coordinate domestic and international travel, including itineraries, logistics, and real-time changes
* Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-up
* Capture meeting notes, action items, owners, and deadlines as needed
* Process expense reports, invoices, and other routine administrative documents
* Maintain accurate contact lists, stakeholder records, and internal databases
* Provide general administrative and operational support, including special projects as needed
Qualifications
* Bachelor's degree preferred, with 3+ years of executive or administrative support experience
* Experience supporting multiple senior leaders in a fast-paced environment strongly preferred
* Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively
* Exceptional attention to detail and commitment to producing accurate, polished work
* Strong written and verbal communication skills
* Excellent organizational, time-management, and follow-through skills
* Ability to work independently, exercise sound judgment, and handle confidential information discreetly
* Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams
* Concur and ProTech experience preferred
Benefits
* Medical, Dental, Vision Insurance Plans
* Life and AD&D Insurance
* Short-Term and Long-Term Disability Insurance
* 401(k) with employer contribution
* Generous paid time off and holidays
* Eligible to work remotely (up to 2 days per week)
* Mobile Subsidy
* Commuter Subsidy
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.