About this opportunity
FlexStaff Careers lists this Administrative Assistant - Executive Level opportunity in washington, d.c., District of Columbia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
FlexStaff is seeking a highly organized senior-level Administrative Assistant for our client, a respected organization within the financial services sector, located in Washington, DC. This person will support four executives in a fast-paced professional environment. This role requires exceptional attention to detail, sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion.
If you think you are the right match for the following opportunity, apply after reading the complete description.
Full-time, permanent position
Hours: 9:00am-6:00pm, onsite (after 60 days, option to work remote 2 days / week)
Location: Washington, DC
Salary range: $80-$85k
Responsibilities
Manage complex calendars for four Managing Directors, including scheduling, conflict resolution, and priority management
Proactively track deadlines, commitments, and follow-up items to ensure nothing falls through the cracks
Prepare, edit, proofread, and quality-check correspondence, agendas, presentations, meeting materials, and other documents
Communicate professionally with senior internal and external stakeholders
Coordinate domestic and international travel, including itineraries, logistics, and real-time changes
Plan and support meetings, committees, and events, including scheduling, invitations, materials, attendance tracking, and follow-up
Capture meeting notes, action items, owners, and deadlines as needed
Process expense reports, invoices, and other routine administrative documents
Maintain accurate contact lists, stakeholder records, and internal databases
Provide general administrative and operational support, including special projects as needed
Qualifications
Bachelor’s degree preferred, with 3+ years of executive or administrative support experience
Experience supporting multiple senior leaders in a fast-paced environment strongly preferred
Proven ability to manage calendars, workflows, deadlines, and shifting priorities proactively
Exceptional attention to detail and commitment to producing accurate, polished work
Strong written xzgxqkn and verbal communication skills
Excellent organizational, time-management, and follow-through skills
Ability to work independently, exercise sound judgment, and handle confidential information discreetly
Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and Teams
Concur and ProTech experience preferred
Benefits
Medical, Dental, Vision Insurance Plans
Life and AD&D Insurance
Short-Term and Long-Term Disability Insurance
401(k) with employer contribution
Generous paid time off and holidays
Eligible to work remotely (up to 2 days per week)
Mobile Subsidy
Commuter Subsidy
Worksite address
washington, d.c., DC, 20022, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.