About this opportunity
BCL Search lists this Administrative Assistant/Floater at Investment Firm in Midtown opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Our client, a leading investment firm located in Midtown West, is seeking a highly organized Administrative Assistant/Floater to join its New York City team. This is a dynamic role providing coverage and support across the firm's administrative, reception, and office operations functions. The ideal candidate is proactive, detail-oriented, flexible, and highly reliable, with a positive attitude and the ability to quickly pivot between responsibilities in a fast-paced environment. This role is in office, 5x/week.
RESPONSIBILITIES:
* Provide back-up coverage for Administrative Assistants and Receptionists and temporarily step into open administrative positions
* Provide daily lunch and additional reception coverage as needed, including greeting and directing visitors, managing conference rooms, coordinating meeting logistics and catering, and handling the main phone line
* Provide administrative support including calendar management, meeting and conference call coordination across time zones, travel arrangements, expenses, phone coverage, contact management, document preparation, and electronic filing
* Assist with onboarding new employees, including leading office orientation tours and providing introductions to workplace tools and resources
* Support the administrative and Office Management teams with ad hoc projects and day-to-day office operations
* Coordinate mail, courier services, office supplies, building services, and general office needs
* Assist with conference room and pantry management, including meeting setup and coordination with housekeeping staff
* Process invoices and assist with routine accounting-related reporting, including petty cash and corporate card reconciliation
* Coordinate database subscriptions and other vendor services with accounting
* Provide additional ad hoc support as needed
REQUIREMENTS:
* Bachelor's degree and 2+ years of applicable administrative experience
* Highly organized and detail-oriented with the ability to prioritize multiple responsibilities in a fast-paced environment
* Proactive, flexible, and highly reliable with a positive, can-do attitude
* Strong written and verbal communication skills with a polished and professional approach
* Strong judgment and follow-through with the ability to work both independently and collaboratively as part of a team
* Comfortable working in a fast-paced, open office environment and pivoting between administrative, reception, and office support responsibilities
* Strong computer and internet research skills
* Proficiency in Microsoft Office Suite
SALARY:
$70-85K + Paid OT + Full Benefits + Discretionary Bonus Opportunity + 401K
HOURS:
8:30am-5:30pm or 9:00am-6:00pm (DOE) with a one-hour lunch break
In office, 5x/week
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.