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Job description
Administrative AssistantWe are looking for an Administrative Assistant to support property operations in Fort Collins, Colorado. This long-term contract position is ideal for someone who thrives in a fast-moving environment and enjoys balancing resident support, office coordination, and operational follow-through. The role works closely with property leadership to keep leasing activity, maintenance requests, financial records, and vendor communications organized and on schedule.Responsibilities:Partner with the Property Manager to help keep daily site operations running smoothly across the property portfolio.Respond to tenant and resident inquiries, provide timely updates, and help resolve routine service-related concerns with professionalism.Prepare and maintain leasing and occupancy documentation, including move-ins, move-outs, renewals, notices, and resident files.Record rent transactions, review past-due accounts, and assist with collection-related follow-up and reporting.Monitor work orders and coordinate repair requests with maintenance staff and external service providers to support timely completion.Support vendor administration by arranging service visits, tracking repair progress, gathering required paperwork, and confirming agreement compliance.Organize operational and financial documents such as invoices, bids, insurance certificates, W-9 forms, and service agreements.Assist with administrative accounting tasks by processing invoices, updating budget information, and preparing routine reports.Perform property walkthroughs to help identify issues related to appearance, safety, and compliance expectations.Maintain accurate data in property management platforms such as Yardi, OneSite, AppFolio, RealPage, or similar systems.
Worksite address
fort collins, CO, 80523, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.