This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Administrative AssistantWe are looking for an Administrative Assistant to join our team in Fort Myers, FL.DescriptionGrace Design Studios is a nationally recognized architecture and design firm with 26 offices across the country. Guided by our values—Do Good. Be Great.—we design environments that enhance communities, inspire creativity, and deliver exceptional results for our clients.The Administrative Assistant will be the first point of contact for clients, visitors, and employees and will serve as a professional representative of the firm. This position supports the day-to-day administrative needs of the office and project teams and requires someone who is highly organized, dependable, and comfortable working in a fast-paced architecture, engineering, or construction (AEC) environment. It is vital that they are a strong representative of the firm by being friendly and courteous.ResponsibilitiesAnswer and direct phone calls and respond to general inquiriesGreet and provide general support to clients, visitors, and employeesOrganize and schedule meetings and appointmentsPlan meetings and take detailed minutesOrder office supplies and research new deals and suppliersCoordinate incoming and outgoing mail, packages, and project-related deliveriesMaintain contact lists and appropriate filing systemsBook travel arrangementsPerform general administrative duties such as filing, typing, copying, binding, and scanningMaintain a professional and organized office environmentRequired SkillsPrior administrative or office management experience in architecture, engineering, construction, or related professional services environment strongly preferredKnowledge of office management systems and proceduresProfessional and courteous communication skills, both in person and via phone and emailWorking knowledge of office equipment, like printers and fax machinesProficiency in MS Office (MS Excel and MS PowerPoint, in particular)Excellent time management skills and the ability to prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational skills with the ability to multi-taskHigh School degreeDriver's LicenseBenefitsEmployer-paid health insurance, effective the 1st of the month after date of hireProfit sharing bonuses401(k) plan with an employer matchEmployer-paid short-term disability, long-term disability, and life and AD&D insuranceOther voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are availablePaid Time OffHolidays
Worksite address
fort myers, FL, 33901, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.