About this opportunity
Career Group lists this Administrative Assistant – Global Investment Firm opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative Assistant – Global Investment Firm
If you want to know about the requirements for this role, read on for all the relevant information.
Compensation:
$75,000–$95,000 base DOE + discretionary bonus + competitive benefits package
Location: New York City Schedule: Hybrid – 4 days in office / 1 day remote
Hours: 8:30 AM–5:00 PM ET
A leading global investment firm is seeking a polished, proactive, and highly organized Administrative Assistant to join its growing administrative team. This is a newly created position supporting a team of senior executives within a collaborative, fast-paced, and highly professional environment.
The Administrative Assistant will provide comprehensive support to approximately five senior professional. This is an excellent opportunity for an experienced administrative professional who enjoys being one step ahead, managing multiple priorities, and serving as a trusted resource to senior executives. A collaborative and team oriented spirit is a must!
Responsibilities
Manage complex and frequently changing calendars for multiple senior professionals
Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and related logistics
Prepare and submit expense reports and assist with expense management for the broader team
Serve as a gatekeeper for executives' schedules, time, and information while maintaining a polished and professional approach
Anticipate scheduling conflicts and proactively resolve issues before they arise
Coordinate internal and external meetings, including conference rooms, video conferencing, catering, meeting materials, printing, and presentations
Assist with executive-level meetings, Board meetings, conferences, and off-site events
Manage sensitive correspondence and confidential information with the highest level of discretion
Build strong relationships with internal teams and external stakeholders
Prepare and edit PowerPoint presentations, Word documents, and Excel spreadsheets
Anticipate the needs of the professionals supported and provide proactive, high-touch administrative support
Qualifications
Approximately 3+ years of administrative support experience
Bachelor's degree preferred
Experience supporting senior professionals in a fast-paced professional environment
Financial services experience is preferred but not required
Exceptional organizational and time-management skills with strong attention to detail
Ability to prioritize multiple competing demands and adapt quickly as schedules and priorities change
Proactive problem-solving skills and the ability to work independently
Strong interpersonal skills and a service-oriented mentality
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Experience with Concur and/or Salesforce is a plus
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Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.