About this opportunity
Swoon lists this Administrative Assistant I opportunity in glendale, Arizona. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Title: Administrative Assistant
Location: Glendale, AZ,
Workplace type: 100% onsite (M-F 40 hour work week)
Type: Contract- potential to convert to full time
Pay:
$19.86/hour on w2 (no flex with rate)
Length: 12 months-potential to extend
Screenings: no tech, full panel drug and background once hired
IV process: 1-2 rounds
+optional benefits, long term contract with ability to extend or convert to full time
Must Have:
* minimum 0-3 years of work experience
* minimum high school diploma required
* working knowledge of Microsoft Office, especially Excel and Word .
* Ability to follow established guidelines for administrative and data entry assignments.
* Strong organization, time management, prioritization, and initiative.
* Ability to perform technical and administrative clerical tasks.
* Good problem-solving and listening skills.
* Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.
* Ability to work independently and maintain professional business relationships.
* Ability to multitask and remain composed under pressure.
* Detail-oriented, punctual, dependable, and flexible.
* Ability to work effectively with employees at all organizational levels.
* Ability to lead scheduled safety talks and complete legally required ePrism safety training modules , depending on the assignment.
Essential Responsibilities
* Perform daily office duties, including answering phones, faxing, copying, filing, typing, and handling mail.
* Process incoming and outgoing mail, overnight packages, and certified mail.
* Greet visitors and coordinate services with vendors and consultants.
* Order, distribute, and regularly inventory supplies and other items, including food and badges.
* Complete data entry assignments.
* Coordinate processes and maintain related documentation and records, including audit support.
* Prepare, monitor, and maintain files, reports, records, systems, invoices, and spreadsheets.
* Provide administrative support as assigned.
Additional duties may include:
* Receptionist coverage.
* Scheduling travel arrangements.
* Reviewing and analyzing assigned transactions.
* Maintaining the cleanliness and orderliness of conference rooms, boardrooms, reception areas, kitchens, and related equipment.
* Serving as the department's document control coordinator.
* Completing special assignments or other tasks assigned by management.
Required Skills
* Working knowledge of Microsoft Office, especially Excel and Word .
* Ability to follow established guidelines for administrative and data entry assignments.
* Strong organization, time management, prioritization, and initiative.
* Ability to perform technical and administrative clerical tasks.
* Good problem-solving and listening skills.
* Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.
* Ability to work independently and maintain professional business relationships.
* Ability to multitask and remain composed under pressure.
* Detail-oriented, punctual, dependable, and flexible.
* Ability to work effectively with employees at all organizational levels.
* Ability to lead scheduled safety talks and complete legally required ePrism safety training modules , depending on the assignment.
Preferred Skills
Depending on the assignment and location, knowledge of:
* Commercial insurance.
* ACORD insurance forms.
* Procurement.
* ISO certification.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.