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Job description
Administrative Assistant IWe are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.Responsibilities include proficiently operating a computer and various computer systems, functioning in a high-stress environment, efficiently communicating with teammates from all levels, reviewing the project set-up structure to ensure billing terms are executed correctly, executing monthly billing for departments by invoicing clients through various channels, advising management when billing totals reach the contract amount, following up with clients on invoices to ensure receipt and correct submittal, having strong knowledge of the business and project cycle, efficiently answering client questions and assisting them promptly, prioritizing and executing tasks efficiently to meet deadlines without compromising the quality of work, producing departmental reports, serving as a scheduler and/or dispatcher, having knowledge and usage of proper format, grammar, spelling, and punctuation, requiring regular on-site, in-office attendance, following safety procedures, and other duties as assigned.
Worksite address
pensacola, FL, 32501, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.