About this opportunity
Abbott lists this Administrative Assistant II - Abbott Vascular Division opportunity in santa clara, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative Assistant IIAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.We are recruiting for an Administrative Assistant II to join our team in the Santa Clara, CA location. In this role, you will provide primary administrative and overall support and coordination for the Abbott Vascular Divisional Vice President, Product Development. In addition, you will be responsible for completing special assignments and projects as required to enable efficient departmental operations and interacting with key internal and external stakeholders.What You'll Work On:Assist the Divisional Vice President with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing, updating team on compliance deliverables and other administrative tasksLeads, organizes, and manages all details related to event planning for corporate onsite and offsite meetingsCreates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, input and comments from multiple stakeholders. Demonstrated proficiency with MS Excel and PowerPoint is especially critical to success in this roleSubmits invoices for payment processing in a timely mannerCreates polished executive presentations and develops and edits departmental communications such as organizational announcements. Maintains and updates org charts on a monthly basisProvides general office support which may include, but is not limited to: mail distribution, answering telephones, filing, catering, ordering supplies, etcSupport new hire onboarding for employees and serve as a team member of various employee engagement projectsPrepares and updates reports, memoranda, and correspondence as requiredApplies a high attention to detail and creates a high degree of organization to ensure quality work products and adherence to deadlines. Must be very detail oriented, organized and self-motivated to follow through on requests (without requiring follow-up) and perform professionally under pressure and with limited directionLeads special projects as assignedPerforms other related duties and responsibilities, on occasion, as assignedRequired Qualifications:High School or GED diploma3+ years of experience of senior-level administrative experience, including providing administrative support and project coordination on behalf of leaders at the top level of an organizationStrong verbal and written communications with ability to effectively communicate at multiple levels in the organizationRecent experience providing administrative support within a large, complex, global organization; experience in a regulated environment preferred.Ability to work on-site in Santa Clara five days per week during core business hours (typically 8:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m., as determined by the functional DVP), with flexibility to support occasional early morning or evening meetings.Strong proficiency with Microsoft Office and Microsoft Teams, including calendar management, meeting coordination, and meeting administration.Demonstrated ability to independently coordinate and manage domestic and international travel arrangements using travel platforms, applications, and third-party providers.Proven ability to work effectively both independently and collaboratively within an administrative support team.Preferred Qualifications:Bachelor's degreeThe base pay for this position is $27.35 – $54.75 per hour. In specific locations, the pay range may vary from the range posted.
Worksite address
santa clara, CA, 95050, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.