About this opportunity
RigUp lists this Administrative Assistant II opportunity in warrendale, Pennsylvania. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Role: Administrative Assistant II
Do you have the skills to fill this role Read the complete details below, and make your application today.
Our Vision: RigUp is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.
Job Description:
The Administrative Assistant provides administrative, office management, facilities, fleet, and onboarding support for Appalachia Operations new hires. This role serves as a key point of contact for employees, vendors, and corporate support groups to ensure efficient day-to-day office operations across multiple locations. The position provides administrative and operational support that enables efficient office operations, employee support, vendor coordination, facilities management, fleet administration, and onboarding activities across Appalachia Operations.
Responsibilities:
Administrative & Operational Support:
Coordinate meetings, events, and team activities, including room scheduling, catering, and meal arrangements
Maintain email distribution lists, departmental records, SharePoint sites, and shared drive documentation
Prepare and distribute permits, reports, binders, presentations, and other operational materials
Provide general administrative support to operations leadership and field personnel
Office & Facilities Management:
Serve as the primary liaison for facility-related services, including coordination with C&W Services
Manage office access requests, badge administration, and controlled-area access
Maintain office key inventories and coordinate workspace setup for new employees
Ensure offices, breakrooms, and common areas are properly stocked and operational
Purchasing, Utilities & Vendor Coordination:
Process utility payments and manage related records for assigned facilities
Perform Purchasing Card (P-Card) stewardship, reconciliation, and documentation
Coordinate with vendors, service providers, and internal departments to resolve administrative and facility-related issues
Manage office supply, coffee, snack, and consumable inventories
Fleet & Asset Coordination:
Act as liaison with the Fleet Department regarding vehicle assignments, maintenance, inspections, and availability
Track vehicle compliance requirements and maintain fleet-related records
Manage spare vehicle keys and other assigned company assets
Employee Onboarding Support:
Assist with onboarding activities, including office access, badges, workspace preparation, and employee orientation support
Coordinate administrative onboarding requirements with operations leadership and support functions
Skills and Qualifications:
Required:
High school diploma or equivalent xzgxqkn
3+ years of administrative, office management, or related experience
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
Strong organizational, communication, and multitasking skills
Ability to handle confidential information with professionalism and discretion
Preferred:
Experience supporting operations, industrial, energy, or field-based organizations
Experience with P-Card administration, vendor coordination, or fleet support
Familiarity with SharePoint and document management systems
Core Competencies:
Organization & Planning
Attention to Detail
Customer Service
Communication
Problem Solving
Accountability
Time Management
Ability to Manage Multiple Priorities
Role Details:
Location: Warrendale, PA
Schedule: Monday- Friday - 40 hours
Pay:
$25.00 - $30.00/Hr
Worksite address
warrendale, PA, 15096, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.