About this opportunity
Pinnacle Partners, Inc lists this Administrative Assistant opportunity in indianapolis, Indiana. Review the employer’s description below for duties, qualifications and application requirements.
Job description
About the Role
Pinnacle Partners is recruiting for a Administrative Coordinator for a direct-hire opportunity in Indianapolis. This position is fully onsite and offers a Monday-Friday schedule from 8:00 a.m.-4:30 p.m. The Central Service Coordinator will support back-office operations, with a strong focus on maintaining accurate paper and electronic files.
Key Responsibilities:
* Maintain paper and electronic grant files, including scanning documents and attaching applications, reports, and other documents to the appropriate electronic files
* Provide back-up receptionist coverage, including answering and transferring calls and greeting staff and visitors
* Process UPS mailings, labels, postage, and other mailing requests
* Provide back-up support for daily incoming and outgoing mail
* Assist with assembling the board agenda five times per year
* Coordinate copier repairs and maintenance
* Assist with conference room reservations and setup details
* Perform other basic office and clerical duties
Requirements:
* 2+ years of professional work experience
* Strong attention to detail and accuracy
* Proven ability to collaborate and work well within a team
* Strong communication skills
* Experience with Microsoft 365, particularly Outlook and Word
* Comfortable providing rotating receptionist coverage
* Ability to handle confidential information with discretion
* Professional, dependable, and committed to producing accurate work
* Ability to manage periods of higher-volume filing while maintaining accuracy
Preferred:
* Previous administrative, clerical, or office support experience
* Stable work history and demonstrated job tenure
Benefits Overview:
* Health insurance
* Two retirement plans
* 14 holidays
* Vacation time
* Floating holidays
* Family illness time
* Short-term disability
* Long-term disability
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.