About this opportunity
Echo IT Solutions lists this Administrative Assistant opportunity in indianapolis, Indiana. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative AssistantIndianapolis, INAdministrative Assistant Duties:1. Phones – Utilizing excellent customer service, answer agency main phone line via MSTeams in a courteous and patient manner and transfer to appropriate staff or department using agency contact listing.2. Voicemails – Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department.3. Guests/Visitors/Cameras – Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors.4. Contact Listings – Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in IDHS Admin Asst MSTeams chat/files and distributed to all admins.5. Package Deliveries – Notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk.6. Copy Rooms – Maintain each of the three copy rooms with paper and office supplies and maintaining copy machines.7. Scanning – Scan old paper files into an online electronic software system.8. Validate Parking – Validate garage parking tickets when appropriate, via an online electronic software system.9. Maintenance Requests – Submit maintenance requests via an online portal when maintenance requests to our IDHS area are submitted to the AA by staff.10. IDHS Conference Rooms – Maintain and update our IDHS conference room reservations via Outlook Calendar.Possible future additional duties for a qualified applicant.• Events – Assist other administrative and agency staff with events as needed.• Conference Center Reservations – Ability to learn the State of Indiana's conference center room reservation form and system. Work with IDOA on special requests.• Procurement – Office supply orders from Office Depot & breakroom supplies from Fastenal via Excel spreadsheet.
Worksite address
indianapolis, IN, 46201, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.