About this opportunity
Mission Staffing lists this Administrative Assistant - Investment Firm opportunity in greenwich, New Jersey. Review the employer’s description below for duties, qualifications and application requirements.
Job description
This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$90,000.00/yr - $110,000.00/yr
Additional compensation types
Annual Bonus
Job Title: Administrative Assistant
Job Type: Full-Time | 3x days
Overview
We are seeking a proactive and energetic Administrative Assistant with a minimum of 5 years of experience supporting senior executives in a fast-paced, professional environment. Based in Greenwich, CT , this role is critical to ensuring the seamless operation of executive schedules, departmental coordination, and administrative execution.
The ideal candidate will possess exceptional organizational skills, be adept at managing multiple priorities, and demonstrate sound judgment, discretion, and a strong customer service orientation.
Responsibilities
Manage all administrative aspects for multiple senior executives, including complex calendar management, scheduling meetings, and handling phone/email communications.
Coordinate domestic and international travel arrangements, logistics, and itineraries.
Support departmental initiatives and events including on-site meetings, special projects, and ad hoc tasks.
Maintain internal relationships and liaise across departments to ensure consistent workflow and information sharing.
Handle sensitive and confidential information with the highest level of discretion and professionalism.
Submit and track expense reports, invoice processing, and assist with budget-related tasks.
Anticipate executive needs and proactively address logistical and operational details.
Prioritize multiple demands with a sense of urgency and a focus on accuracy and follow-through.
Qualifications
5+ years of administrative experience supporting senior leaders in a corporate or professional services setting.
High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Superior organizational, multi-tasking, and time-management skills.
Exceptional verbal and written communication abilities.
Strong interpersonal skills and the ability to work collaboratively across all levels of an organization.
Proven ability to think critically and solve problems proactively.
Polished, professional demeanor and a customer-service mindset.
Comfortable working independently while being a strong team player.
What We Offer
Competitive salary and benefits package
Dynamic and supportive work environment
Opportunity to work with experienced executives in a highly respected organization
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.