About this opportunity
City Wide Facility Solutions lists this Administrative Assistant opportunity in jacksonville, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative AssistantThe Administrative Assistant is the official representative of City Wide when interacting with clients, customers, and independent contractors (IC) in the areas of personnel, payroll, finance, budget, sales, and other business-related areas. The overall goal of this position is to execute operations and administrative functions so that the company can efficiently and effectively operate in a disciplined and scalable manner.Essential FunctionsWork check-in for ASM events and provide administrative support during events as neededGreet visitors pleasantly and ensure all guests properly sign in upon arrivalIssue and accept job applications; assist candidates during the application processAnswer and route phone calls professionally; take and relay accurate messages as necessaryHandle, sort, and distribute incoming and outgoing mail efficientlyAssist in copying, scanning, and creating office files for various departmentsProcess badge and uniform requests from employees and independent contractors (ICs)Administer and grade Wonderlic and Excel assessments for job applicantsPrepare and maintain the breakroom, including stocking coffee, utensils, and suppliesPrepare conference rooms daily to ensure readiness for meetingsMaintain supply inventory for both office and breakroom, restocking as neededMaintain and update Operations and Sales Boards as directedKeep accurate digital logs of mail, paychecks, and packages to ensure accountability.
Worksite address
jacksonville, FL, 32201, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.