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Job description
Administrative AssistantWe are looking for an organized and dependable Administrative Assistant to support daily operations and provide high-level coordination for leadership in Clark New Jersey. This Long-term Contract position is ideal for someone who can manage shifting priorities, keep documentation and schedules on track, and serve as a reliable point of contact across office functions. The role combines executive support, administrative coordination, and operational follow-through in a fast-paced environment.Responsibilities:• Oversee leadership calendars by arranging appointments, adjusting schedules, and ensuring meeting details remain accurate and up to date.• Coordinate meeting logistics such as room scheduling, invitations, materials preparation, and follow-up communication for leadership and team discussions.• Create, organize, scan, file, and distribute business documents while maintaining orderly electronic records for easy retrieval.• Support reporting and office projects by preparing spreadsheets, presentations, and other administrative materials needed by management.• Arrange business travel plans, compile required authorizations, and assist with expense submissions and reimbursement documentation.• Help manage purchasing activities by preparing requisitions, submitting payment-related paperwork, and tracking invoices through approval workflows.• Follow up with internal teams on pending approvals, documentation, and processing timelines to keep administrative tasks moving efficiently.• Provide support with timekeeping, attendance records, leave tracking, onboarding paperwork, and other employee-related administrative needs while handling sensitive information appropriately.
Worksite address
cranford, NJ, 07016, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.