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Job description
Administrative AssistantWe are looking for an organized Administrative Assistant in midtown Memphis, Tennessee. This Contract position will provide day-to-day operational, clerical, and communications support departmental needs. The role is ideal for someone who can manage multiple priorities, maintain accurate records, and contribute to a thorough and efficient office environment.Responsibilities:• Maintain organized filing systems and departmental records to support accurate documentation and easy retrieval of information.• Manage office inventory by tracking supply levels, ordering materials, and helping keep shared work areas functional and well arranged.• Update departmental webpages and prepare promotional or informational materials in collaboration with staff to ensure content remains current.• Support the use and upkeep of office technology, including computers, printers, copiers, scanners, and related software tools used for daily operations.• Recruit, train, assign, and oversee student workers while reviewing completed tasks to ensure work meets departmental standards.• Serve as the first point of contact for visitors and callers, respond to routine inquiries, distribute mail, and coordinate written, phone, and electronic communications.• Prepare departmental documents such as announcements, agendas, correspondence, and course-related materials, including proofreading and editing for accuracy and clarity.• Assist with business and financial administration by handling budgets, reimbursements, invoices, payments, and expense documentation.• Arrange meetings, coordinate travel plans, and support departmental events by managing schedules, logistics, and related administrative details.
Worksite address
memphis, TN, 38103, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.