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Job description
Administrative AssistantWe are looking for an Administrative Assistant to support engineering, land development, and public improvement activities for a non-profit organization in California. This long-term contract position requires an organized individual who can coordinate records, research project information, prepare documentation, and assist with public and internal inquiries. The ideal candidate will bring strong administrative judgment, technical writing ability, and confidence working with maps, reports, permits, and project tracking tools in a fast-paced environment.Responsibilities:Coordinate and maintain project files related to engineering, transportation, and capital improvement work, ensuring plans, surveys, inspections, maps, and supporting records remain organized and accessible.Assist with project administration by preparing documentation for grants, monitoring costs, supporting reimbursement requests, and tracking schedules, authorizations, contracts, and deadlines.Review incoming plans, maps, and related submissions, log materials accurately, route documents for further review, follow plan-check progress, and communicate required updates to stakeholders.Research parcel information, easements, rights-of-way, permits, and historical records while updating databases and tracking tools used for technical reference and project support.Prepare correspondence, inspection summaries, agenda materials, resolutions, and change-related documentation to support departmental operations and decision-making.Provide public-facing assistance by responding to requests for maps, permits, reports, benchmarks, and improvement records, while helping address complaints and coordinate issue resolution among involved parties.Support compliance activities by monitoring development-related submissions, fees, bonds, agreements, approvals, and permit records in alignment with local requirements and established procedures.Contribute to studies and reporting efforts by compiling findings from field reviews, office research, surveys, traffic data, and related project information, then preparing clear written summaries and recommendations.Perform basic drafting and design support for infrastructure-related work such as streets, sidewalks, and development improvements, and help distribute updated drawings and related materials.Maintain departmental records and online document postings, keeping tracking lists, engineering files, and public reference materials current as assigned.
Worksite address
yucca valley, CA, 92284, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.