This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Administrative Assistant – Lake Tahoe Wildlife CareSouth Lake Tahoe, CaliforniaAdministrative AssistantSchedule & Compensation: This is a part time, non-exempt position of 12 hours per week, consisting of two 6-hour shifts. The starting pay is $17.00 – $18.50 per hour depending on experience.Position Summary:The Administrative Assistant to the Executive Director provides essential administrative and financial support that helps ensure the smooth day to day operations of Lake Tahoe Wildlife Care. This position plays an important role in maintaining organized records, supporting payroll and financial administration, and managing internal systems and documentation that support the organization's work in wildlife rehabilitation and education.Who We Are:LTWC is a 501(c)(3) tax-exempt organization whose mission is to rescue, rehabilitate and release orphaned and injured wild birds and mammals. LTWC operates under permits issued by California Fish & Wildlife and the United States Department of the Interior Fish & Wildlife Service. Our 27-acre location includes multiple wildlife enclosures and a new multi-purpose administration and animal care hospital building.Primary Responsibilities:Provide general administrative support to the Executive Director, including special projects and other duties as assignedMaintain organized digital records in Google Drive, update organizational templates and forms, and manage internal documentationAssist with employee onboarding, offboarding, and tracking staff documentation such as certifications, training records, and compliance materialsProcess cash and check donations received by mailCollect and distribute incoming mail as neededEnter electronic fund transfer deposits into Salesforce and QuickBooks OnlineTransfer balances from PayPal, Venmo, and Square into the organizational bank account and record transactions in QuickBooks OnlineProcess bills and invoices, pay approved vendors, and reconcile credit card statements and other financial records monthlyCollect and process employee timesheets and run bi monthly payroll in QuickBooks OnlineTrack service renewals, subscriptions, and important organizational deadlinesMaintain organized digital filing systems for financial, administrative, and HR records, including staff documentation such as certifications, training records, and required compliance materials.Assist with implementing and maintaining organizational policies and proceduresSupport compliance with employee handbook policies, workplace safety standards, and organizational proceduresMonitoring and preparing required annual filings and documentationMaintain strict confidentiality when handling financial records, donor information, payroll data, personnel files, and other sensitive organizational informationRequired Qualifications:High school diploma or equivalent; associate or bachelor's degree in business, nonprofit management, communications, or related field preferredMinimum of 1 year of experience in administrative support, bookkeeping, or office managementProficiency with QuickBooks Online, Salesforce, Google Workspace, or similar systemsStrong organizational and time management skills with attention to detailAbility to handle confidential financial, donor, and personnel information with discretionExcellent written and verbal communication skillsAbility to work independently and take initiative while supporting the Executive DirectorComfort with basic financial processes, including invoicing, payroll, and vendor paymentsComfort supporting multiple priorities and adapting in a fast-paced environmentFluent in speaking and writing EnglishPhysical Demands:Must be able to sit or stand for extended periods while performing computer and desk workAbility to lift, carry, and move items up to 25 pounds occasionally (e.g., office supplies, mail, or donation materials)Ability to use office equipment such as computers, printers, and scannersMust have the visual, auditory, and manual dexterity required to perform standard office tasksMay occasionally need to walk, bend, or reach when filing, organizing, or managing office materialsHow To ApplyApplications will be reviewed on a rolling basis, with priority given to those submitted by June 7th, 2026. Please apply via our online application form. Contact with any questions.Equal Opportunity Employer: We are an equal opportunity employer and value diversity in our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
Worksite address
south lake tahoe, CA, 96150, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.