About this opportunity
FTS, Inc. lists this Administrative Assistant opportunity in laurel, Maryland. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Responsibilities
* Provide daily administrative support to project managers, construction teams, and office leadership.
* Schedule meetings, coordinate calendars, and prepare agendas and meeting materials.
* Maintain organized project files, contracts, drawings, permits, and correspondence.
* Assist with preparing and tracking subcontracts, purchase orders, change orders, and other project documents.
* Collect and track vendor and subcontractor paperwork, including insurance certificates and required forms.
* Process invoices, track approvals, and coordinate with accounting to resolve missing information.
* Update project logs, contact lists, schedules, and internal reports.
* Communicate with clients, vendors, subcontractors, and field teams to gather information and follow up on outstanding items.
* Assist with bid submissions, proposal materials, and project closeout documentation.
* Handle general office duties, including supplies, mail, phone calls, and data entry.
Requirements
* Previous administrative support experience in the architecture, engineering, or construction (AEC) industry required.
* Familiarity with construction terminology, project documentation, and workflows.
* Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
* Strong organizational skills and attention to detail.
* Clear, professional written and verbal communication skills.
* Ability to manage multiple projects, prioritize requests, and meet deadlines.
* Comfortable working with both office staff and field personnel.
* Ability to handle confidential information with discretion and follow through with minimal supervision.
Preferred Qualifications
* Experience supporting project managers or construction leadership.
* Familiarity with Procore, Bluebeam, or similar construction software.
* Experience tracking certificates of insurance, change orders, submittals, or RFIs.
* Experience assisting with invoicing, purchase orders, or project accounting support.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.