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Job description
Administrative Assistant, Lead APosition Title: Administrative AssistantFunction: Administrative ServicesFamily: Administrative SupportReports to: Deputy Superintendent Pay Grade: N16 Terms of 230 days per year. FLSA Classification: Non-ExemptEmployment: At-Will employment agreement.Salary is in pay grade N16 on the Non-Exempt SAISD Compensation Plan. Entry hourly rate is at $26.97 with consideration for directly related experience.Funding This position is locally funded.Job ScopeLeads and develops daily activities of a department or function. Uses significant independent judgment and familiarity with the field to perform work. Responsible for administration of various complex departmental programs and serves as the lead a group of employees. Develops policies and procedures and oversees implementation and execution of them. Typically required to complete tasks of junior-level roles, when needed.Typically reports to a Top Executive or Superintendent performing highly complex assignments using expert skill & knowledge.Position Summary Responsible for providing administrative support to ensure efficient business processes for the campus/department. Adheres to departmental policy and procedures, prepares documents, and produces various operating reports. Serves as the administrative point of contact for all internal and external inquiries.Essential Functions / Key ResponsibilitiesServe as group lead for all administrative operations to ensure business processes; handle routine and emergency office decisions using significant independent judgment.Manage fiscal activities, develop budgets, reconcile accounts, cost analysis, and monitor expenditures using expert skill and knowledge to ensure a financially responsible budget.Supervise administrative staff using significant independent judgment. Determine schedules and assignments, monitor team performance, and report on metrics.Develop and facilitate training for professional development to provide staff with training and resources to succeed in their current position and promote career progression.Serve as the point of contact between the administrator and internal and external stakeholders. Manage administrator's calendar including setting appointments, making travel arrangements, registration, and accommodations for conferences, and checking in daily/weekly to prioritize meetings and arrangements using significant independent judgment. Ensures prompt response to all requests and inquiries.Provide ongoing feedback to management regarding administrative matters. Identify areas of improvement and present recommendations for process revisions based on internal issues, workflow, and customer needs.Review, validate, and analyze data using expert skill and knowledge; create reports, documents, and presentations. Serve as subject matter expert for data management and reporting issues. Keep management apprised of workload status and potential hindrances to turnaround time deliverables.Collaborate with staff members and management to ensure initiatives are thoroughly communicated and coordinated.Reviews and develops policy and procedures. Identify revisions based on feedback received or issues identified using significant independent judgment. Presents management with recommendations for needed policy and procedure revisions, enhancements, and clarification using expert skill and knowledge.Compose, proofread, and edit correspondence, reports, and other material using expert skill and knowledge; proofread and review materials for accuracy, completeness, and compliance with District standards, policies, and procedures.Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.Minimum RequirementsHigh School diploma or GED recognized by the Texas Education Agency or a regional accrediting agency.7+ years of administrative or office experience.Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employeeKnowledge, Skills & AbilitiesEffective communication skills, both oral and written, with diverse groups of individuals utilizing tact and diplomacy.Proven ability to create and maintain a positive office environment.Excellent organization and time management skills with verifiable experience in maintaining accurate records and meeting deadlines.Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.Demonstrated ability to organize workload by priorities.Demonstrated ability to problem solve, think critically, and manage conflicts.Demonstrated ability to maintain strict confidentiality.Demonstrated ability to both prioritize tasks and handle multiple tasks simultaneously.Excellent writing and proofreading skills.Working Conditions Work Environment:Computer, computer software programs and peripherals, teacher resource materials and equipment, copier, fax, and other equipment applicable to position.Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc. Revised: 9/24/2026Physical Demands/Requirements:Maintain emotional control under stress; work with frequent interruptions/deadlines; frequent sitting, standing, walking, climbing, balancing, pulling and pushing; reaching, repetitive hand motions, hearing, speaking clearly, visual acuity and prolonged data input; occasional lift/carry light, moderate 15-44 pounds.Supervisory Responsibilities / Direct ReportsNoneSan Antonio ISD is committed to non-discrimination on the basis of race, color, ethnicity, culture, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, appearance, immigration/citizenship status, home language, socioeconomic status, or disability in its educational programs, services, and District business functions.Information on persons designated to handle inquiries regarding non-discrimination policies can be found within SAISD Board Policies DIA(EXHIBIT) or FFH(EXHIBIT), available online at Antonio ISD está comprometido a no discriminar por motivos de raza, color, origen étnico, cultura, religión, origen nacional, edad, sexo, identidad sexual, expresión de género, orientación sexual, apariencia, estado inmigratorio/de ciudadanía, idioma natal, estado socioeconómico o discapacidad en sus programas educativos, servicios y funciones de negocios del Distrito.La información sobre las personas designadas para manejar consultas sobre las políticas de no discriminación se encuentra bajo las Políticas de la Junta Directiva DIA (Prueba documental) o FFH (Prueba documental) de SAISD, disponible en línea bajo:
Worksite address
san antonio, TX, 78201, US
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