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Job description
Administrative Assistant - Level 2 / Administrative TechnicianLocation: 100% ONSITE at Palm Beach Gardens, Florida, 33418, United StatesType: Temporary ContractExperience Level: 5+ years of relevant experienceEducation: High School Diploma or GED required; Associate degree preferredKey ResponsibilitiesCoordinate end-to-end logistics for instructor-led training classes and learning events.Partner with facilitators to establish class schedules and coordinate training requirements.Reserve classrooms and manage classroom schedules for NextEra University and Quality training.Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training.Perform Learning Management System (LMS) administration, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving employee LMS account issues.Monitor and respond to requests received through shared NextEra University and Quality mailboxes.Manage and maintain training calendars.Order and maintain classroom training materials and office supplies.Coordinate with internal departments and external vendors to resolve scheduling, facilities, logistical, and administrative issues.Audit and process invoices according to established accounts payable procedures.Produce and interpret reports, address reporting issues, and assist with analysis and special projects.Maintain accurate training, scheduling, and administrative records.Interact professionally with employees and leaders at all levels of the organization.Support special projects and learning initiatives as requested.Required QualificationsHigh School Diploma or GED.5+ years of relevant administrative, operations, training coordination, or related experience.Strong organizational and time-management skills.Strong attention to detail and commitment to accurate recordkeeping.Strong written and verbal communication skills.Demonstrated customer service and problem-solving abilities.Ability to manage multiple priorities and work independently within established guidelines.Proficiency with Microsoft Office products.
Worksite address
palm beach gardens, FL, 33410, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.