About this opportunity
Career Group lists this Administrative Assistant opportunity in menlo park, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Location: Peninsula, CA (Hybrid: 4 days onsite / 1 remote)
Salary: $90k–$120k base + paid overtime and bonus
Overview
A premier private equity firm on the Peninsula is seeking a polished Administrative Assistant to support 2–3 senior principals and their team. This is a fast-paced, high-expectation environment that requires strong attention to detail, excellent time management, and a proactive, service-oriented mindset. The ideal candidate has 3+ years of experience in a professional services or high-end hospitality environment where poise, discretion, and white-glove service are paramount. This is a great opportunity for someone who thrives in a structured, high-performance setting and is looking to build a long-term career in a top-tier firm.
Responsibilities
Administrative Support
Manage complex calendars, coordinate meetings, and resolve scheduling conflicts with foresight
Book and manage detailed travel arrangements, including flights, hotels, cars, and itineraries
Prepare and process expense reports with accuracy and efficiency
Support day-to-day operational needs for assigned principals, ensuring they stay organized and on track
Internal & External Coordination
Act as liaison between principals and internal/external stakeholders
Handle logistics for team meetings, conference calls, and special projects
Maintain high levels of responsiveness and follow-through on all communications
Uphold the firm’s professional standards in all written and verbal interactions
Qualifications
3+ years of administrative or hospitality experience in a fast-paced, high-touch environment
Background in private equity, finance, consulting, or luxury hospitality strongly preferred
Strong proficiency in Microsoft Office and calendar/email systems (Outlook, Google Workspace, etc.)
Excellent organizational and multitasking skills; able to manage shifting priorities with grace
Clear and professional communication, both written and verbal
Proactive, dependable, and polished, with a high level of discretion and professionalism
Comfortable in a structured corporate environment and eager to contribute as part of a collaborative team
Benefits
Medical insurance
Vision insurance
401(k)
We will consider qualified candidates with criminal histories consistent with the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
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Worksite address
menlo park, CA, 94029, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.