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Job description
Administrative AssistantExperience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.Job Summary and QualificationsAs part of the ITG Administrative Support Team, this position provides administrative support to assigned AVPs, management, and staff. Teamwork, organizational skills, and confidentiality are essential. Maintains Outlook calendars and email as assigned. Schedules meetings (internal/external to the organization) as requested. Flexible in supporting any office projects needing extra attention due to specific deadlines. Assists other administrative support staff in projects and cross-coverage as needed.Major ResponsibilitiesManage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.Coordinate and arrange logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc. Assist in onboarding new employees, contractors and vendors.Track and report on space utilization in assigned area of responsibilityMaintain Outlook distribution listsReview and allocate expenses through the reconciliation tool monthly.Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.Order supplies for department; monitor associated expenses in relation to the budgetArrange travel as needed, including booking and creating itineraries. Prepare expense reports upon requestReport PTO for assigned area of responsibility on a monthly basis.Attend meetings, draft meeting minutes and distribute outcomes as requested.Produce reports as needed from Planview and Heathstream. Assign courses and learning events.Create and maintain SharePoint teamrooms as neededRecords managementAbility to handle confidential information appropriatelyProficient at Microsoft Word, Excel, Outlook and Power Point.High degree of flexibility requiredGood interpersonal skillsGood organizational skillsAbility to multi-task and work independently with minimal supervisionDetail orientedAbility to effectively communicateAbility to work and participate in a team environment within and across departments. Demonstrate service oriented mindset.Some overtime may be requiredWhat Qualifications You Will Need:EducationBachelor's Degree - PreferredExperience1 or more year(s) of experience in administrative support - PreferredOr equivalent combination of education and/or experience could be consideredBenefitsHCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine servicesWellbeing support, including free counseling and referral servicesTime away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absenceSavings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counselingEducation support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of NursingAdditional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discountsLearn more about Employee BenefitsNote: Eligibility for benefits may vary by location.HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses."There is so much good to do in the world and so many different ways to do it." - Dr. Thomas Frist, Sr. HCA Healthcare Co-FounderIf you find this opportunity compelling, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team.We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Worksite address
nashville, TN, 37201, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.