About this opportunity
Apex Systems lists this Administrative Assistant opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Administrative AssistantLocation: New York, NY (Must be able to work onsite Tuesday - Thursday each week.)Length: 6 Month AssignmentPay: $40/hour W2Role OverviewWe are seeking an organized and resourceful Senior Executive Assistant to support our executives and the broader team. This role combines managing support for team executives, event coordination, office management, and team planning. The ideal candidate is comfortable managing multiple priorities, anticipating needs, coordinating across internal and external stakeholders, and ensuring that day-to-day operations run smoothly.Key ResponsibilitiesManage complex calendars for designated executives, including scheduling meetings, resolving agenda conflicts, and coordinating across multiple time zones.Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.Prepare, submit, and track expense reports, ensuring accuracy and compliance with company policies.Support meeting preparation by coordinating logistics, gathering materials, and confirming attendees.Handle sensitive and confidential information with professionalism and discretion.Maintain and manage the overall team calendar, including meetings, events, deadlines, and company milestones.Coordinate recurring team meetings, leadership sessions, offsites, and planning activities.Plan and execute events ranging from executive dinners and investor meetings to team offsites and conferences.Manage event logistics, including venues, catering, invitations, and attendee lists.Support the day-to-day operation of the office and team workspace, including maintaining inventory of supplies.Experience: A minimum of 6+ years of experience as an executive assistant is required. Previous experience in supporting executives, business operations, event coordination, office management, or a related role is necessary. This includes experience managing complex calendars, travel arrangements, and expense reporting, as well as demonstrated experience planning events.Technical Skills: Proficiency in the Microsoft Suite (Excel, PowerPoint, Word) is required.Preferred QualificationsProactive and solutions-oriented.Calm and composed in a fast-paced environment.Service-minded, with a strong sense of ownership.Collaborative and comfortable working across different teams.Flexible and willing to support occasional early-morning or evening events.Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at or . Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.