About this opportunity
Ageatia Global Solutions lists this Administrative Assistant opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative AssistantDuration: 12 months contract (Temp to Hire) Location: New York NY 10019Responsibilities:Calendar Management – complex agenda and setting of meetings across all time zonesSchedule and track client meetings and support, including Board and Regulatory meetingsDomestic & International Travel arrangements; expense claims, expedited travel servicesCoordinate webcasts, video and telepresence conferences as neededPreparation and coordination of departmental meetings, events, and Town Halls.Managing logistics for visitorsAssist with the onboarding process of new hires and transfer candidates.Ordering, replenishment, arrangement and distribution of departmental supplies.Maintain current e-mail distribution lists in OutlookModification and distribution of departmental reports.Completion of any reasonable projects or tasks, as requested by management.Manage principals' inbox/outbox with extensive follow up as neededUtilize several applications, both proprietary systems and the Microsoft Office SuiteMinimum Required Qualifications:A minimum of 2 + years of relevant experience.Excellent calendar management skills, including the coordination of complex executive meetings.Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.Experience handling confidential materials at all levels.Undergraduate degree in related business field of study.Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.Knowledge of principles and processes for providing customer and personal services.Demonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.