About this opportunity
Green Key Resources lists this Administrative Assistant opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
A growing financial services organization in Manhattan is hiring an Administrative Assistant to join their team. Seeking a candidate with strong communication skills. Must have 10+ years of administrative experience out of a similar financial services environment.
Onsite Monday - Friday
Hours: 9am - 6pm (with flexibility to start earlier as needed)
Salary:
100k - 120k base
Responsibilities
* The Executive Assistant will provide high-level support to senior leadership, ensuring seamless operations and effective communication in a dynamic environment.
* Managing schedules, meetings, and correspondence with professionalism and discretion.
* Coordinate complex calendars, organize meetings, and prepare materials for presentations and discussions.
* Arrange domestic and international travel, ensuring detailed itineraries and real-time issue resolution.
* Maintain confidential digital filing systems, ensuring accessibility and organization of sensitive documents.
* Collaborate with internal stakeholders and external clients to facilitate effective communication and task execution.
* Assist in planning and executing firm events, offsites, and meetings, ensuring seamless coordination.
* Act as a proactive partner to leadership, anticipating needs and resolving issues independently.
* Contribute to a growing organization with opportunities for professional development and impactful contributions.
* Prepare and proofread materials, agendas, and presentations for internal and external use.
* Draft and manage correspondence, maintaining professionalism and confidentiality.
* Collaborate with administrative teams to ensure consistent support and coverage.
* Perform additional duties as assigned, contributing to organizational efficiency and success.
Requirements
* Bachelor's degree required, preferably in a related field such as Business Administration.
* 10+ years of executive administrative experience supporting senior leadership in financial services.
* Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
* Exceptional organizational skills and attention to detail, capable of managing multiple priorities.
* Strong interpersonal and communication skills, comfortable interacting with senior executives and clients.
* Ability to work independently, exercising sound judgment and discretion with confidential information.
* Experience in managing travel arrangements and expense reporting effectively.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.