About this opportunity
Staff Icons, LLC lists this ADMINISTRATIVE ASSISTANT opportunity in paramus, New Jersey. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative AssistantWe owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.Objectives of this roleServe as the eyes and ears of the office, providing information, answering questions, and responding to requestsEnsure optimal use of office equipment, supplies, and inventories through preventive maintenanceMaintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layoutCoordinate internal and external resources to expedite workflowOversee and achieve organizational goals while upholding best practicesResponsibilitiesProvide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environmentProvide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxesPlan, organize, and schedule company meetings in the office, off-site, and via videoconferenceCoordinate domestic and international travel arrangements for employeesMaintain filing system, contact database, employee list, and inventoryOrder and oversee office supplies and food deliveries for group meetingsRequired skills and qualificationsHigh school diploma or equivalentProven administrative experienceSuperb written and verbal communication skillsStrong time-management skills and multitasking abilityAptitude for learning new software and systemsPreferred skills and qualificationsCollege degree or equivalentPrevious success in office managementExperience managing budgets and expensesExperience developing internal processes and filing systemsComfortable handling confidential information
Worksite address
paramus, NJ, 07653, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.