About this opportunity
FirstService Residential lists this Administrative Assistant (Part-Time) opportunity in deerfield, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Part-Time Administrative AssistantAs a Part-Time Administrative Assistant, you’ll be responsible for assisting to the administration and coordination of all day-to-day operations of an assigned Community Association. Your daily responsibilities will include resolving customer service concerns and maintaining communication with Board of Trustees and homeowners.This part-time opportunity is available at a property in the northern suburbs of Chicago, Illinois.Your Responsibilities:Provide staff support and guidance to ensure that the needs or desires of the homeowners, Board of Directors, and Community Manager are being addressed.Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents.Process work order requests issued by owners, maintenance team, and Community Manager. Monitor progress of each, following up as needed to close each work order to completion.Data entry including contact information, emergency information, and insurance certificates for unit owners. Update information as appropriate and distribute on a quarterly basis.Create and distribute communications to homeowners, including scheduled maintenance notices, rule reminders, holiday notices, meeting notices, and other pertinent association business information.Maintain office calendar to reflect move-ins and move-outs, deliveries, meetings, inspections, scheduled maintenance, and scheduled time off.Faxing, scanning, and filing Association and homeowner’s documents as directed by the Community Manager.Developing new owner packets including ClickPay and Cable information, data entry for new homeowner and emergency contact, and newly ordered intercom tags.Skills & Qualifications:Associate’s degree or higher in Business or a related field, or equivalent experience in an administrative capacity.Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.Superior oral and written communication skills.What We Offer:As a part-time associate, you will be eligible for benefits including paid sick and personal time, as well as a 401(k) program.Compensation:$18.00 - $20.00/hour
Worksite address
deerfield, IL, 60015, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.