About this opportunity
Advice Personnel lists this Administrative Assistant - Prestigious Financial Firm - Port Jefferson, Long Island - $95-110k [...] opportunity in village of port jefferson, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative Assistant - Prestigious Financial Firm - Port Jefferson, Long Island - $95-110k all in
A prestigious financial firm near Port Jefferson, Long Island is seeking an organized, detail-oriented Administrative Assistant to join its administrative team. This role plays a key part in keeping daily operations running smoothly, supporting multiple team members, and ensuring the office functions efficiently in a fast-paced environment.
Primary Job Functions
Provide day-to-day administrative support to various executives, including answering phones, directing inquiries, and serving as a point of contact for internal and external stakeholders.
Assist with scheduling and coordinating meetings, preparing materials, and handling logistics.
Support travel coordination by helping book domestic and occasional international arrangements, including flights and accommodations.
Scan, file, and maintain electronic and physical records to ensure accurate and organized documentation.
Review, process, and track invoices and expenses for timely payment and proper documentation.
Assist with preparing reports, presentations, spreadsheets, and correspondence.
Provide general office support and collaborate with team members on administrative projects as needed.
Requirements
Minimum of 3+ years of administrative assistant experience
Proficiency in Microsoft Office Suite
Strong organizational skills and a high level of attention to detail
Excellent written and verbal communication skills
Ability to prioritize tasks and manage shifting deadlines
Team-oriented, supportive, and able to work effectively in a collaborative environment
Base Salary
$95-110k all in plus extraordinary benefits, 401k (with match) and additional benefits/perks.
Please send your resume for immediate consideration to:
Seniority level: Associate
Employment type: Full-time
Job function: Administrative
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.