About this opportunity
JLL lists this Administrative Assistant / Production Associate opportunity in austin, Texas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative Assistant / Production AssociateJLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Position SummaryJLL Capital Markets is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This is a hybrid role combining day-to-day administrative support with hands-on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking. The ideal candidate is organized, detail-oriented, and comfortable moving between office administration and production deadlines in a fast-paced brokerage environment.Key ResponsibilitiesAdministrative SupportManage calendars, scheduling, and travel arrangements for assigned brokersPrepare, format, and proofread correspondence, proposals, and internal communicationsProcess expense reports and assist with T&E trackingCoordinate meeting logistics, including client visits and internal team meetingsServe as a point of contact for internal requests and general office coordinationAssist with onboarding logistics for new hires and interns as neededAnswer and route phone calls; greet and direct visitors and clientsMaintain filing systems, both physical and electronic, and ensure documents are organized and accessibleOrder and manage office supplies and coordinate with building management on office needsSort and distribute incoming mail and packages; prepare outgoing mail and shipmentsMaintain conference room calendars and set up rooms for meetingsSupport copying, scanning, and printing needs for the broker teamProduction SupportAssist in the preparation of offering memorandums (OMs), tour books, and marketing flyersUpdate and maintain listings across platforms such as LoopNet and CrexiSupport underwriting teams with data entry and formatting in ArgusTrack deal status and update pipeline reports for broker teamsCoordinate with graphics/marketing resources on collateral production and deadlinesMaintain accurate records in Capforce and other internal systemsThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.Location: On-site –Austin, TXJob Tags: CMGIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysEarly access to earned wages through Daily PayJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Accepting applications on an ongoing basis until candidate identified.
Worksite address
austin, TX, 78701, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.