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Job description
Administrative Assistant - Public WorksReports directly to the Director of Public Works. Provides a variety of routine and complex administrative, clerical and technical work in assistance to Director of Public Works; performing day-to-day tasks necessary to ensure accurate and timely performance of duties. Acts as a public-facing employee to the City of Macedonia. This employee is responsible for the day-to-day greeting of the residents of Macedonia. This position will also answer all general phone calls to the City of Macedonia and direct calls appropriately.Job Requirements: Minimum Qualifications SkillsHigh School Diploma or equivalentMinimum of three (3) years related experience or any combination of training and experience that indicate possession of skills, knowledge, and abilities listed within thisPrior experience as Administrative Assistant preferredExperience in payroll preparation - preferredExperience in communicating and handling a variety of customer service issuesExperience in office organizationExperience in work order systems - preferredKnowledge, Skills & AbilitiesValid Ohio Drivers'Comprehensive knowledge of office management, personnel, financial, and administrativeArticulate and present a positive professional image both in person and on theEstablish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.Maintain tact and courtesy when interacting with the public andCommunicate well both verbally and inPossess strong organizational, time management, and multi-taskingMaintain records and prepareResearch and prepare reports in a well-organizedMaintain confidentiality ofMust have ability to follow instructions, solve problems and work with minimal supervisionProficient in using current Microsoft applications, in addition to other relatedEssential FunctionsAnswer and direct calls, return phone callsResponsible for administrative support to assist the Public Works Director and SupervisorAssist in records that may involve HIPAA and privacy considerationsOperates as confidential aide to the Public Works DirectorCoordinates and manages schedules and appointmentsCoordinate, plan and prepare for meetingsMaintains all sensitive and confidential files, records and materials specific to the office of the Public Works DirectorAssist with monitoring certification complianceAssists in the preparation of payroll information and submission to Payroll for processingOn occasion perform administrative errands using company vehicleProcesses invoices, expense reports; tracks and monitors invoices charged against purchase authorizations and purchase requisitionsOrganizes and maintains department records and filesWorks as a team member with other support staff to ensure smooth operation of day-to-day business within the departmentServes in other clerical roles, as neededPerform all other related duties as assigned by the Public Works DirectorAll other duties as assigned by the City of Macedonia
Worksite address
macedonia, OH, 44056, US
Who can apply
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