About this opportunity
Gravity Staffing, Inc. lists this Administrative Assistant/Receptionist opportunity in greenwich, Connecticut. Review the employer’s description below for duties, qualifications and application requirements.
Job description
A great financial services company located in Greenwich, CT is looking for a college grad with one to three years of corporate experience (or solid internships) to join their team as an Administrative Assistant with front desk responsibilities. This position will have projects and the responsibilities will grow over time. It's a hands-on position with broad exposure to the firm's partners, investment professionals, and finance team. This is a great opportunity for a recent grad who takes ownership and thrives in a small, fast-moving environment. NOTE;
THIS IS A FULLY IN OFFICE POSITION (NOT HYBRID);
the hours are 9-5.
KEY RESPONSIBILITIES
Sit at the front desk, meeting and greeting guests and investors
Arrange travel and detailed itineraries for partners and managing directors
Support Concur administration for the firm, including user setup, report review, and troubleshooting
Support vendor management and contract renewals, tracking renewal dates and maintaining vendor records
Serve as day-to-day liaison to the firm's outsourced IT provider and order IT equipment for new hires
Support the investor relations team with Salesforce data entry and maintenance, along with reporting and ad hoc project support as needed
Process tax notices — scan, log, and route to the appropriate internal and external parties
Manage invoices
Coordinate Annual General Meeting logistics, including guest list, hotel, dinner, and gifts
QUALIFICATIONS
Bachelor’s degree required
One to three years of administrative, operations, or coordination experience preferred (also open to 2026 college grads with solid internship experience)
Strong written and verbal communication skills;
this role corresponds directly with partners, investors, and vendors
Proficiency in Microsoft Outlook, Excel, and Word, with the ability to learn new systems quickly and independently
Exceptional attention to detail and reliable follow-through
Discretion in handling confidential financial, investor, and personnel information
Experience with Concur and/or Salesforce, and exposure to financial or professional services, is a plus
Worksite address
greenwich, CT, 06831, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.