About this opportunity
IFG - International Financial Group lists this Administrative Assistant opportunity in redmond, Washington. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Description:
Business Administrator (Security Product Management)
Role Overview
We are seeking a highly proactive, customer service-driven Business Administrator to support a fast-paced product management team within our Security organization. In this role, you will act as a critical enabler of team effectiveness, partnering closely with leadership to manage daily operational rhythms, coordinate on-site logistics, and foster a highly collaborative, well-organized environment.
Position Details
* Job Type: Contract (40 hours/week, Monday-Friday)
* Location: 100% On-site (Puget Sound, WA - Building REDW-B)
* Duration: Extension possible based on performance and business needs
* Overtime: None
* Equipment: Standard hardware (laptop, mouse, headset, external monitor) will be provided.
Typical Day & Key Responsibilities:
* Team Operations & Admin Support: Perform complex administrative tasks for multiple levels of management with high accuracy and discretion. Serve as the primary department contact.
* Event Planning & Morale: Organize and execute team morale events, off-sites, catering, and engagement activities.
* On-site Logistics: Manage office space coordination, physical logistics, and vendor management.
* Procurement & Budget Tracking: Track budgets, manage purchase requests, and handle the procurement of goods/services (computer equipment, office supplies, reference materials).
* Special Projects: Support cross-functional team initiatives and handle physical requirements including the ability to lift up to 20 lbs as needed for events or office supply management.
Candidate Requirements
Must-Have Qualifications (Disqualifiers)
* Location: Must currently reside in Washington State, within a ~30-mile radius of the Puget Sound worksite. (No relocation candidates will be considered).
* On-site Availability: 100% on-site presence required (5 days a week).
* Experience: Prior professional administrative experience is required.
* Tenure: Must have at least 10-18 months of tenure remaining.
Top 3 Hard Skills Required
* Microsoft 365 Suite (1-2 years): High proficiency in Outlook, Excel, PowerPoint, and Teams.
* Event Planning & Execution (1-2 years): Experience organizing team events, off-sites, and leadership meetings.
* Customer Service (1-2 years): Proven background in a customer-facing or corporate support environment.
What Sets the Best Candidates Apart
* 1-2 years of experience in Administrative, Business Support, or specialized Customer Service roles.
* Prior experience supporting a Product Management or Security-focused organization.
* A strong customer-service mindset with a positive, approachable attitude.
* Excellent responsiveness, with the ability to meet same-day or 24-hour turnaround expectations.
* Proven ability to self-start, problem-solve independently, and adapt quickly to shifting priorities.
Performance & Interview Process
* Performance Metrics: Success will be measured through structured monthly feedback collected from peers, team members, and leadership.
* Interview Process: Candidates will undergo 1-2 rounds of hard skills assessments. Interviews will be scheduled immediately for qualified profiles.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.