About this opportunity
IFG - International Financial Group lists this Administrative Assistant opportunity in redmond, Washington. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Description: Business Administrator (Security Product Management)
Role Overview
We are seeking a highly proactive, customer service-driven Business Administrator to support a fast-paced product management team within our Security organization. In this role, you will act as a critical enabler of team effectiveness, partnering closely with leadership to manage daily operational rhythms, coordinate on-site logistics, and foster a highly collaborative, well-organized environment.
Position Details
Job Type: Contract (40 hours/week, Monday–Friday)
Location: 100% On-site (Puget Sound, WA – Building REDW-B)
Duration: Extension possible based on performance and business needs
Overtime: None
Equipment: Standard hardware (laptop, mouse, headset, external monitor) will be provided.
Typical Day & Key Responsibilities:
Team Operations & Admin Support: Perform complex administrative tasks for multiple levels of management with high accuracy and discretion. Serve as the primary department contact.
Event Planning & Morale: Organize and execute team morale events, off-sites, catering, and engagement activities.
On-site Logistics: Manage office space coordination, physical logistics, and vendor management.
Procurement & Budget Tracking: Track budgets, manage purchase requests, and handle the procurement of goods/services (computer equipment, office supplies, reference materials).
Special Projects: Support cross-functional team initiatives and handle physical requirements including the ability to lift up to 20 lbs as needed for events or office supply management.
Candidate Requirements
Must-Have Qualifications (Disqualifiers)
Location: Must currently reside in Washington State, within a ~30-mile radius of the Puget Sound worksite. (No relocation candidates will be considered).
On-site Availability: 100% on-site presence required (5 days a week).
Experience: Prior professional administrative experience is required.
Tenure: Must have at least 10–18 months of tenure remaining.
Top 3 Hard Skills Required
Microsoft 365 Suite (1–2 years): High proficiency in Outlook, Excel, PowerPoint, and Teams.
Event Planning & Execution (1–2 years): Experience organizing team events, off-sites, and leadership meetings.
Customer Service (1–2 years): Proven background in a customer-facing or corporate support environment.
What Sets the Best Candidates Apart
1–2 years of experience in Administrative, Business Support, or specialized Customer Service roles.
Prior experience supporting a Product Management or Security-focused organization.
A strong customer-service mindset with a positive, approachable attitude.
Excellent responsiveness, with the ability to meet same-day or 24-hour turnaround expectations.
Proven ability to self-start, problem-solve independently, and adapt quickly to shifting priorities.
Performance & Interview Process
Performance Metrics: Success will be measured through structured monthly feedback collected from peers, team members, and leadership.
Interview Process: Candidates will undergo 1–2 rounds of hard skills assessments. Interviews will be scheduled immediately for qualified profiles.
Worksite address
redmond, WA, 98052, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.