About this opportunity
Insight Global lists this Administrative Assistant opportunity in ruther glen, Virginia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Overview
Insight Global is seeking a Logistics Administrative Assistant to support daily operations for a large-scale data center construction project. This individual will act as a key point of coordination between warehouse personnel, field teams, and project leadership to ensure materials, inventory, and logistics processes run smoothly.
The ideal candidate will have a logistics or warehouse background, strong Excel skills, experience utilizing Warehouse Management Systems (WMS), and the ability to thrive in a fast-paced construction environment.
Responsibilities
* Support daily logistics and administrative operations for the project site
* Coordinate with warehouse teams, field crews, and project personnel regarding material movement and inventory needs
* Maintain accurate records of shipments, deliveries, and inventory transactions
* Update and manage spreadsheets, reports, and logistics documentation using Microsoft Excel
* Utilize Warehouse Management Systems (WMS) to track materials and inventory
* Schedule and coordinate deliveries while communicating updates to internal teams
* Assist with inventory management and material tracking activities
* Follow up with stakeholders to ensure logistics-related tasks are completed efficiently
* Provide general administrative support to project and operations leadership
Required Qualifications
* High School Diploma or GED
* 1+ years of experience in logistics, warehouse operations, inventory management, or administrative support
* Experience working with Warehouse Management Systems (WMS)
* Strong Microsoft Excel skills
* Excellent organizational and communication abilities
* Ability to manage multiple priorities in a fast-paced environment
* Reliable, adaptable, and coachable with a strong work ethic
* Comfortable working overtime and occasional 10-hour shifts
Preferred Qualifications
* Experience supporting construction, engineering, manufacturing, or industrial operations
* Familiarity with material management in construction environments
* Experience working on large-scale projects such as data centers or infrastructure projects
* Strong personality with the confidence to communicate effectively across different teams and personalities
Top Candidate Traits
* Logistics-minded with strong attention to detail
* Highly organized and proactive
* Comfortable working with multiple teams throughout the day
* Able to handle urgent requests and changing priorities
* Strong follow-through and problem-solving skills
* Takes ownership of responsibilities and works independently when needed
One-line sell: "We're looking for a logistics-focused administrative professional who can coordinate inventory, materials, and communication between warehouse and construction teams while keeping everything organized in Excel and WMS systems."
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.