About this opportunity
Insight Global lists this Administrative Assistant opportunity in ruther glen, Virginia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Overview
Insight Global is seeking a Logistics Administrative Assistant to support daily operations for a large-scale data center construction project. This individual will act as a key point of coordination between warehouse personnel, field teams, and project leadership to ensure materials, inventory, and logistics processes run smoothly.
The ideal candidate will have a logistics or warehouse background, strong Excel skills, experience utilizing Warehouse Management Systems (WMS), and the ability to thrive in a fast-paced construction environment.
Responsibilities
Support daily logistics and administrative operations for the project site
Coordinate with warehouse teams, field crews, and project personnel regarding material movement and inventory needs
Maintain accurate records of shipments, deliveries, and inventory transactions
Update and manage spreadsheets, reports, and logistics documentation using Microsoft Excel
Utilize Warehouse Management Systems (WMS) to track materials and inventory
Schedule and coordinate deliveries while communicating updates to internal teams
Assist with inventory management and material tracking activities
Follow up with stakeholders to ensure logistics-related tasks are completed efficiently
Provide general administrative support to project and operations leadership
Required Qualifications
High School Diploma or GED
1+ years of experience in logistics, warehouse operations, inventory management, or administrative support
Experience working with Warehouse Management Systems (WMS)
Strong Microsoft Excel skills
Excellent organizational and communication abilities
Ability to manage multiple priorities in a fast-paced environment
Reliable, adaptable, and coachable with a strong work ethic
Comfortable working overtime and occasional 10-hour shifts
Preferred Qualifications
Experience supporting construction, engineering, manufacturing, or industrial operations
Familiarity with material management in construction environments
Experience working on large-scale projects such as data centers or infrastructure projects
Strong personality with the confidence to communicate effectively across different teams and personalities
Top Candidate Traits
Logistics-minded with strong attention to detail
Highly organized and proactive
Comfortable working with multiple teams throughout the day
Able to handle urgent requests and changing priorities
Strong follow-through and problem-solving skills
Takes ownership of responsibilities and works independently when needed
One-line sell: \"We're looking for a logistics-focused administrative professional who can coordinate inventory, materials, and communication between warehouse and construction teams while keeping everything organized in Excel and WMS systems.\"
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.