About this opportunity
Foodbank of Santa Barbara County lists this Administrative Assistant opportunity in santa maria, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative AssistantThe Administrative Assistant is the first point of contact for everyone who walks through our doors, visitors, volunteers, donors, and community partners. If you're organized, personable, and good at keeping a busy office running smoothly, this role is for you.Based at our Santa Maria campus, you'll manage front desk operations, office logistics, and administrative support for the team, helping ensure consistent, professional operations across Foodbank locations. You'll report to the Operations Manager and play a direct role in supporting the Foodbank's work to end hunger in Santa Barbara County.Day and Hours: Monday – Friday, 8:00 am – 12:00 noon Status: Part time (~20 hours/week), Non-Exempt, Overtime eligible Salary Range: $23.50 - $25.50/hour, taxable, and paid bi-weeklyLocation: On-site - North County Sharehouse (490 W Foster Rd, Santa Maria, CA)Duties and ResponsibilitiesFront Desk Operations & Visitor ExperienceWelcome visitors, volunteers, donors, vendors, and community partners as their first point of contact.Manage visitor sign-in procedures and facility access.Receive and distribute mail and deliveries.Coordinate meeting room scheduling and hospitality.Manage organization-wide phone calls and voicemail system.Office OperationsMaintain office, kitchen, and printing supply inventories.Coordinate copier service requests and office equipment needs.Support office organization and supply systems.Administrative and Organizational SupportProvide administrative support for meetings, events, and organizational projects.Receive and securely handle and transfer financial donations to South County Development and Finance teams.Assist with calendars, reports, correspondence, and presentation materials.Support onboarding logistics and other administrative functions as assigned.Perform other duties as assigned.Essential Skills and ExperienceBilingual (English and Spanish)High school diploma or equivalent; Associate's degree preferred.Experience working in a business setting in administrative, receptionist, or office coordination roles.Excellent customer service and interpersonal skills.Strong organizational and time management abilities.Proficiency with Microsoft Office Suite.Ability to manage multiple priorities while maintaining accuracy and professionalism.Preferred QualificationsExperience in a nonprofit or community-serving organization.Experience coordinating office operations.Work Setting and ConditionsLogistical RequirementsSuccessful completion of pre-employment background check, drug screen, and physical.Valid California driver's license, clean motor vehicle record check, and reliable transportation.Work EnvironmentPrimarily based at the Santa Maria campus.Regular interaction with visitors, volunteers, donors, and staff.Physical DemandsAbility to sit, stand, walk, bend, and lift up to 25 pounds.Ability to use standard office equipment and computers throughout the workday.The Foodbank of Santa Barbara County embraces a philosophy that recognizes and values diversity. Our goal is to attract, develop, retain and promote a talented diverse workforce in a culture where all employees will contribute to their fullest potential.BenefitsAt the Foodbank of Santa Barbara County, we believe in taking care of our team members. In this part-time position, you are eligible for the following benefits:Paid Time Off: 9 days of accrued PTO per year, with additional accrual as your tenure grows.Paid Holidays: 13 recognized holidays each year, with prorated pay at your part-time schedule rate.Wellness Bonus: A prorated $250.00 wellness bonus, distributed annually, yours to use however supports your wellbeing.Employee Assistance Program (SAVE): Confidential counseling and support for personal or work-related challenges, available to you from day one, with no minimum hours requirement.Professional Development: Access ongoing professional training opportunities to enhance your skills and advance your career.Our Hiring ProcessOnce you have submitted your application, you will receive an automated confirmation. We review applications on a rolling basis and aim to respond within 2 weeks of submitting your application. We strive to have an inclusive hiring process that includes opportunities for us to get to know you and vice versa.
Worksite address
santa maria, CA, 93455, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.