About this opportunity
Mesquite Independent School District lists this Administrative Assistant - Special Education opportunity in mesquite, Texas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Mesquite ISD - Compensation Plans Clerical/Technical Support Compensation PlanPay Grade: 4 Shift Type: Full-Time Wage/Hour Status: Non-Exempt Reports To: Executive Director - Special Education EMPLOYMENT BEGINS: As soon as possiblePRIMARY PURPOSE: Provide comprehensive administrative, financial, and operational support to the Executive Director of Special Education and the Special Education Department. Assist with budgeting, purchasing, grant management, payroll, inventory, and logistics to ensure efficient departmental operations and compliance with district, state, and federal requirements.QUALIFICATIONS:Education/Certification High school diploma or GED requiredAssociate degree or higher preferredEXPERIENCE:Three or more years of advanced administrative support experience, preferably in a school district or public-sector environmentExperience with budgeting, purchasing, and financial processes preferredExperience supporting executive-level administrators preferredMAJOR RESPONSIBILITIES AND DUTIES:Budget, Purchasing, and Financial SupportAssist the Executive Director of Special Education with departmental budgeting, expenditure tracking, and financial documentation.Prepare, process, and monitor requisitions, purchase orders, and invoices in accordance with district procedures.Assist with federal and state grant management, including tracking allowable expenditures and maintaining required documentation for compliance.Obtain quotes and bids as required and coordinate purchasing activities with the Purchasing Department.Work with Purchasing to establish new vendors and maintain vendor records.Process deposits and assist with financial reconciliation as assigned.Assist with payroll processing, timekeeping, and verification of employee records for the department.Maintain confidential personnel and payroll records in accordance with district policies and legal requirements.Order, receive, and distribute instructional and operational supplies for the Special Education Department and campuses.Maintain accurate inventory records of department materials and equipment.Coordinate deliveries to campuses and ensure timely and accurate distribution of materials.Coordinate travel arrangements, registrations, and reimbursements for department staff in accordance with district guidelines.Maintain calendars, schedules, and records for the Executive Director as assigned.Prepare correspondence, reports, spreadsheets, and presentations; maintain organized filing systems and records.Serve as a primary point of contact for campuses, district departments, vendors, and external stakeholders.Respond to inquiries and requests in a professional and timely manner while maintaining confidentiality.Facilitate effective communication within the department and with campuses.Assist with special projects, initiatives, and department events as assigned.Perform other duties as assigned.SUPERVISORY RESPONSIBILITIES: NoneWORKING CONDITIONS:Mental Demands: Frequent interruptions; maintains emotional control under stress Works with frequent deadlines and confidential informationPhysical Demands/Environmental Factors: Prolonged sitting; occasional standing, walking, bending, and lifting of supplies Standard office environment
Worksite address
mesquite, TX, 75149, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.