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Job description
Administrative Assistant To The CEOThe Administrative Assistant to the CEO provides high-level administrative, organizational, and logistical support to the Chief Executive Officer. This position plays a critical role in ensuring the CEO's office operates efficiently, professionally, and with attention to detail. The ideal candidate is highly organized, discreet, proactive, and able to manage multiple priorities in a fast-paced, mission-driven environment.This role requires strong communication skills, sound judgment, and the ability to handle confidential information with professionalism and integrity.Key ResponsibilitiesExecutive SupportManage and coordinate the CEO's calendar, meetings, and appointmentsPrepare meeting agendas, briefing materials, and supporting documentsTrack action items and follow up on assigned tasks and deadlinesServe as a point of contact between the CEO and internal staff, board members, and external stakeholdersAdministrative & Office SupportDraft, proofread, and format correspondence, reports, presentations, and emailsMaintain organized digital and physical filing systemsProcess expense reports, invoices, and reimbursement requests as assignedAssist with travel planning and logistics when neededBoard & Leadership SupportAssist with scheduling and preparation for board meetings and executive leadership meetingsHelp compile board packets, agendas, and meeting materialsMaintain professionalism and confidentiality in all board-related mattersKeep minutes during board meetingsCommunication & CoordinationAnswer and direct phone calls and inquiries professionallyCoordinate meetings, conference calls, and Zoom/Teams sessionsSupport cross-departmental coordination as directed by the CEOConfidentiality & ProfessionalismHandle sensitive and confidential information with discretionRepresent the CEO's office with a high level of professionalism and courtesyQualificationsRequiredHigh school diploma or equivalent2+ years of administrative or executive support experienceStrong organizational and time-management skillsExcellent written and verbal communication skillsProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or Google WorkspaceAbility to manage competing priorities and meet deadlinesHigh level of discretion and professionalismPreferredExperience supporting senior executives or leadership teamsExperience in a nonprofit or mission-driven organizationFamiliarity with board operations and meeting supportStrong attention to detail and problem-solving skillsCore CompetenciesProfessional judgment and discretionOrganization and attention to detailClear and effective communicationAdaptability and flexibilityCollaborative and service-oriented mindsetWork Environment & ScheduleHourly position with a regular schedule; occasional evening or early morning availability may be required for meetings or eventsPrimarily office-based with occasional off-site meetings or eventsPhysical RequirementsAbility to sit for extended periodsAbility to lift up to 25 pounds occasionallyAbility to operate standard office equipmentEqual Opportunity StatementWe are an equal opportunity employer and are committed to creating an inclusive and welcoming workplace. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, or any other protected status.
Worksite address
santa ana, CA, 92701, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.