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Job description
Administrative And Secretarial ServicesTo perform highly specialized and confidential administrative and secretarial services for the Superintendent of Schools and School BoardDuties And ResponsibilitiesGives notice to the School Board, press and public, and attends all meetings of the School BoardAssists the Superintendent in the preparation of and delivery of the agenda and/or other meeting data to the School BoardPrepares minutes of official proceedings and transmits same to School Board and other designated groupsAttends all Board meetings, budget work sessions and other meetings as requested by the Superintendent or the BoardMaintains records on pertinent information related to School Board activitiesPublishes all legal notices concerning School Board business such as public hearings, etc.Coordinates gathering and compiling of information as instructed by Superintendent and the majority of the School BoardScreens phone calls to Superintendent and responds appropriately to requests for information or direct calls to appropriate assistantServes as confidential assistant to the SuperintendentAttends meetings regarding legal matters and other confidential matters, as well as work sessions as directed by the Superintendent or School BoardResponsible for updating official school policies and procedures based on Board actions and disseminating same to designated building representatives and on the policy webpage, while also maintaining manual and electronic editions of the Nelson County School Board Policy ManualServes as webmaster for the School Division and trains school webmastersMaintains files and makes reservations for workshops and conferences for Superintendent and School Board membersMaintains the Superintendent's calendar when requested, including the scheduling of meetings and appointmentsMaintains confidential files and oversees the security of these filesHandles incoming mail for Superintendent and School Board, and prepares draft responses for approval of Superintendent and Board chairmanAssists Superintendent in general administration responsibilitiesConfers with Superintendent and appropriate Assistant Superintendent on areas of concernAdvises Superintendent immediately of possible problems warranting his/her immediate attentionMaintains records of actions by the Board, and generates written correspondence to parents and appropriate school personnelSchedules space and sets up rooms for School Board meetingsAssists with budget category preparation for School Board and Superintendent, estimating anticipated expenditures for the fiscal yearProcures all office supplies and maintains inventory of all supplies and equipment for Central Office personnelPerforms such other duties as required and/or assigned by the Superintendent or School BoardSupervisory ResponsibilitiesThis job has no supervisory responsibilities.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or ExperienceAssociates Degree or 3 years of experience in business related field. Bachelors Degree in business management or business related field preferred.Language SkillsAbility to read, analyze, and interpret education periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to communicate effectively and tactfully in both oral and written forms. Thorough knowledge and use of proper English, spelling, grammar and punctuation.Mathematical SkillsThorough knowledge of arithmetic. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.Reasoning AbilityAbility to define problems, collect data, establish facts, and draw valid conclusions or take appropriate action in a variety of procedural matters. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Certificates, Licenses, RegistrationsCommonwealth of Virginia Notary Public preferred.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually quiet to moderate.EvaluationPerformance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support personnel.Terms Of EmploymentTwelve month year (2080 Hours) Grade 15. Salary and work year to be established by the Board.
Worksite address
lovingston, VA, 22949, US
Who can apply
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