About this opportunity
ISDA lists this Administrative Assistant opportunity in washington, District of Columbia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
This range is provided by ISDA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$55,000.00/yr - $65,000.00/yr
Job title – Administrative Assistant
Reports to – Office Manager
Location – Washington, D.C. (Hybrid)
Salary Range - $55,000 - $65,000
Job purpose
To provide administrative support to managers and professional staff in U.S. Public Policy and Legal departments. This role is responsible for scheduling and coordinating meetings, preparing expense reports, and working on special projects. This position interacts with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization, therefore poise, professionalism and strong interpersonal skills are essential attributes. In coordination with the Office Manager, this position may assist with inventory control and vendor management.
Duties and responsibilities
Provide administrative support to U.S. Public Policy and Legal staff members.
Schedule and organize complex activities such as meetings, travel (domestic and international), and department activities across multiple time zones.
Book domestic and international travel for staff following budget and approval guidelines.
Be proactive in anticipating needs for meetings, ensuring travel, paperwork, attendee lists, reports, files, pre‑meets are organized and if relevant attended.
Respond quickly to the changing requirements and travel plans of the team when required.
Coordinate conference room bookings, refreshments, and hybrid meeting logistics.
Process managers’ expenses and invoices in Concur in a timely manner, with minimal supervision required.
Help type and format letters, design general correspondences, memos, PowerPoint presentations, charts, tables, graphs, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Assist in distribution as required.
Act as a liaison with other departments and outside agencies, including high‑level external and internal staff.
Handle confidential and non‑routine information and explain departmental policies when necessary.
Work collaboratively with administration team during busy times and on various communal tasks.
Provide customer support – written and verbal – for Protocol Management and Library Enterprise utilizing Jira and Jira Service Management.
Provide back‑up support to administration team when covering for other Assistants and when required.
Depending on manager’s requirements, it may be necessary to take minutes at meetings and on conference calls.
Answer phone calls and direct accordingly to the appropriate department.
Work with building security in preparation for visitors; greet visitors when they arrive.
Create work orders as needed.
In coordination with the Office Manager, order and stock office and pantry supplies.
In coordination with the Office Manager, process incoming and outgoing mail.
Assist with office events as needed.
Education & Experience
3+ years of administrative assistant experience preferred within a financial institution or in a fast‑paced business environment
Specialized Knowledge
Must have strong working knowledge of Microsoft Office (MSWord, Excel, PowerPoint, Outlook, Teams)
Efficient with MS Teams and Zoom
Knowledge of SAP Concur a plus
Knowledge of Jira a plus
Experience or knowledge with international travel booking a plus (e.g. visa requirements and application processes)
Relevant Skills and abilities
Must have strong communication and interpersonal skills and the ability to interact and communicate with individuals at all levels of the organization.
Ability to handle sensitive and confidential situations with diplomacy and tact.
Working knowledge of secretarial, office administrative procedures, use and operation of standard office equipment.
Continual attention to detail in composing, word‑processing, and proofing materials, establishing priorities and meeting deadlines.
Analytical ability in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Must be able to deal with busy and demanding schedules, working well under pressure, be able to prioritize and multi‑task within a changing environment.
Work autonomously but also be a strong team‑player, assisting the other admin assistants with general shared responsibilities.
Strong written, verbal, and organizational skills and strong attention to detail.
About ISDA
Since 1985, ISDA has worked to make the global derivatives markets safer and more efficient. Today, ISDA has more than 1000 member institutions from 78 countries. These members comprise a broad range of derivatives market participants, including corporations, investment managers, government and supranational entities, insurance companies, energy and commodities firms, and international and regional banks. In addition to market participants, members also include key components of the derivatives market infrastructure, such as exchanges, intermediaries, clearing houses and repositories, as well as law firms, accounting firms and other service providers. Information about ISDA and its activities is available on the Association’s website: . Follow us on Twitter @ISDA.
Benefits
Retirement – with employer match after 1 year
Life, disability, and accident insurance
Discretionary bonus up to 10%
20 vacation days + personal + sick + public holidays paid
Medical, dental and vision coverage offered at little to no cost to employees and dependents
Generous parental leave
Pre and post‑tax commuter spending accounts
Education – ISDA offers training across all offices
Company and office social events
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Worksite address
washington, DC, 20022, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.