This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Administrative Associate, Department of Human Development and Family Sciences, School of Health and Human SciencesThe department of Human Development and Family Sciences is seeking a detail-oriented, resourceful, and service-driven Administrative Associate to provide day-to-day administrative support.ResponsibilitiesGeneral Administrative SupportServe as the initial point of contact for the department, providing clear, courteous, and professional communication to students, faculty, and visitors. Oversee daily office functions, including supply ordering and equipment maintenance.Anticipate departmental needs and proactively offer solutions to streamline workflows and improve service delivery.Provide general administrative support to faculty, staff and students, assisting with departmental communications and onboarding activities.Business Operations SupportTrack and reconcile departmental expenses while ensuring necessary documentation and approvals. Assist research staff with incentive advance requests and recurring reconciliation processes.Handle purchasing, vendor payments, reimbursements and procurement card transactions in alignment with UT policy. Assist with contracts, collect supporting documentation, and follow up on delayed or undelivered items.Space and Building CoordinatorServe as on-site contact for HDFS faculty, students, staff and visitors in Sarah M. & Charles E. Seay (SEA) building. Serve as HDFS's emergency contact. Assist with space audits and coordinate with other units in SEA as needed.Allocate and maintain office and lab space according to annual space needs survey. Coordinate renovations and office moves. Conduct physical inventory and annual certification of equipment.Coordinate facilities requests, key and badge access, mail and delivery services, surplus removal, department equipment maintenance.Community EngagementFoster a welcoming environment for all constituents. Uphold professionalism and confidentiality across all communications. Contribute ideas for improving departmental service, processes and office operations.Support department events including logistics, purchasing, catering, payment processing and communications.Perform additional related administrative functions and special projects as assigned to support the evolving needs of the department such as overseeing work-study projects, maintain wiki and website communications for the department.Required QualificationsBachelor's degree and 2 years of experience in a related field or high school degree/GED and at least 5 years of relevant office experience. Relevant education and experience may be substituted as appropriate.Strong customer service and interpersonal skillsAbility to communicate effectively both verbally and in writingDemonstrated dependability, professionalism and willingness to learn new systemsAbility to manage multiple tasks and meet established deadlinesAbility to follow established procedures and maintain confidentiality when handling sensitive information.Highly collaborative, team-focused mindsetStrong organizational skills with attention to detailStrong computer skill necessary for daily office operationBasic proficiency with Microsoft Office applicationsPreferred QualificationsExperience working in a university, educational, nonprofit office environmentExperience with University of Texas financial and reporting systems such as Define, FRMS, Point Plus, UT Market, Amazon business, eShip GlobalFamiliarity with finance, accounting and budgetingExperience supporting events, front-desk operations or student-facing services.Salary Range$48,000 + depending on experienceWorking ConditionsMay work around standard office conditionsRepetitive use of a keyboard at a workstationUse of manual dexterityRequired MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest
Worksite address
austin, TX, 78701, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.