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Job description
We’re looking for a highly organized Administrative Business Partner to support a fast-paced Autonomy team onsite in Foster City, CA. This role is ideal for someone who thrives in a dynamic environment, brings strong judgment and discretion, and enjoys keeping complex priorities moving smoothly for senior leaders.
Responsibilities
Manage complex calendars, coordinate meetings, and help ensure priorities are scheduled effectively
Arrange domestic and international travel, process expenses, and support day-to-day administrative needs
Prepare for meetings, capture notes, and help track follow-up actions
Coordinate internal events and team activities from planning through execution and review
Support multiple projects and requests at once while maintaining accuracy and attention to detail
Handle confidential information with professionalism, discretion, and sound judgment
Communicate with senior leaders and stakeholders in a clear, polished, and responsive manner
Skills
4 to 6 years of administrative or executive assistant experience
Bachelor’s degree
Strong calendar management and scheduling skills
Excellent organization and prioritization abilities
High attention to detail and the ability to manage tight deadlines
Strong written and verbal communication skills
Proficiency with Google Workspace, Microsoft Office, Keynote, and Apple products
Ability to work independently, stay solution-oriented, and adapt quickly in a changing environment
Preferred Skills
Experience supporting senior leaders or executives
Background in project coordination or event management
Comfort working with a wide range of personalities and teams
Exposure to board-level, public-sector, or other senior stakeholder interactions
Strong interest in supporting innovative, mission-driven work
This opportunity offers the chance to contribute to meaningful work while supporting a collaborative and evolving team. Horizontal is committed to building an inclusive workplace where different perspectives are valued, and where equity, belonging, and respect are part of how we work every day.
By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.
Please apply through this online posting or by visiting our Job Board at Applications will be accepted for 4 weeks. For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement. Check out all we have to offer and how you can become part of the Horizontal Talent Team. The pay range for this role is $32 - $66 per hour based on qualifications and experience.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.