Job description
About the Role:
This is a fully remote position supporting clients with structured vacation planning and scheduling. In this role, you will assist individuals and families by organizing travel details, coordinating itineraries, and ensuring all components of their plans are clear, accurate, and easy to follow. Your primary focus will be maintaining organization, consistency, and attention to detail throughout the planning process.
As an Administrative Client Coordinator, you will assist with organizing vacation arrangements that may include accommodations, transportation, and scheduled activities. Many plans involve multiple steps and confirmations, so strong organizational skills and the ability to manage timelines efficiently are essential. You will help ensure that all reservations are properly documented, confirmations are accurate, and itinerary details are aligned.
Clear communication is an important part of this role. You will assist with organizing updates and ensuring clients have clear and accessible information so they feel confident and prepared prior to departure.
This position is ideal for individuals who enjoy structured work, flexible scheduling, and supporting others through detailed planning processes. Training is provided to ensure familiarity with systems, tools, and coordination workflows.
Responsibilities:
Coordinate vacation planning timelines and scheduling workflows
Organize reservations, confirmations, and itinerary details
Maintain accurate records and documentation
Ensure all planning components are structured and aligned
Communicate updates and planning information clearly
Qualifications:
Strong organizational and communication skills
Detail-oriented with reliable follow-through
Comfortable working independently in a remote environment
Ability to manage multiple tasks and timelines
What We Offer:
Comprehensive training and onboarding support
Flexible remote scheduling
Performance-based pay structure
Ongoing mentorship and professional guidance
Access to planning tools and systems
Growth-focused environment with advancement opportunities
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.