Job description
The Administrative Coordinator provides administrative and operational support to the Firm and assists with the day-to-day coordination of firmwide activities, travel, events, projects, and other administrative functions. This position plays an important role in ensuring that recurring administrative responsibilities are completed efficiently and that employees, candidates, vendors, and firm leadership receive timely and professional support.
The Administrative Coordinator will work closely with the Firm Administrator and collaborate with the COO, HR, Marketing & Business Development, Finance, attorneys, and other administrative team members. The position is designed to provide flexible operational capacity across the firm.
The successful candidate will be highly organized, responsive, resourceful, and comfortable managing multiple priorities in a fast-paced professional services environment.
Essential Duties and Responsibilities
Firm Operations & Administrative Support
Provide day-to-day administrative support to the Firm Administrator.
Assist with recurring firmwide administrative processes and operational activities.
Act as primary point of contact with virtual office and mail processing.
Respond to routine administrative requests and route questions to the appropriate team member when necessary.
Assist with maintaining administrative calendars, trackers, checklists, and deadlines.
Prepare and organize documents, spreadsheets, presentations, reports, and other administrative materials.
Assist with firmwide communications and announcements as directed.
Maintain organized electronic administrative files and records.
Assist with ordering and coordinating equipment, supplies, gifts, materials, and other firm resources.
Support attorney and employee administrative requests that fall within Firm Operations.
Assist with mailings, shipments, document distribution, and other logistical needs.
Coordinate signature requests and routine administrative documentation.
Provide scheduling and meeting coordination support for firmwide operational initiatives.
Coordinate with various partner-led committees to provide administrative support, as needed.
Serve as a resource for employee questions regarding processes and procedures.
Assist with employee engagement and culture initiatives.
Assist with special projects assigned by the COO and Firm Administrator.
Qualifications
Education & Experience
Bachelors degree
Strong organizational skills.
Exceptional attention to detail and follow-through.
Excellent written and verbal communication skills.
Experience with Microsoft 365 (Outlook, Word, Excel, & PowerPoint)
Ability to handle confidential information with discretion.
Ability to manage multiple priorities and deadlines independently.
May be required to perform administrative tasks such coordination of post office drop offs/pick ups
Benefits
Health, dental, vision, Rx, long-term disability, short-term disability, and life insurance.
PTO and paid holidays.
401(k) with annual employer contribution.
We are a fully remote law firm, allowing each employee to work from the comfort of their home.
Who We Are
Clean Energy Counsel is a mission-driven law firm that is committed to advancing clean energy and sustainability. We have a dynamic practice that is thriving, and our clients include industry-leading project developers, investors, lenders, suppliers, and service providers. Our team is comprised of industry veterans with experience in BigLaw and in-house, who have dedicated their careers to advancing the energy transition and promoting a sustainable future.
Our deep-rooted commitment to Diversity, Inclusion & Belonging drives our ability to build diverse teams and develop inclusive work environments.
Come As You Are!
CEC is committed to providing equal employment opportunities without consideration of race, color, religion, ethnicity, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. If you have a disability or special need that requires accommodation, please let us know.
Salary: $40,000 - $55,000 ($21 - $28/hr.) depending on relevant experience, qualifications, and geographical locationOriginally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.