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Job description
Administrative Coordinator- CAS Deans Office and Schwalb CenterThe University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents. These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.Job Title: Administrative Coordinator- CAS Deans Office and Schwalb CenterJob Grade: AB14HDivision: Academic AffairsCollege/Dept: College of Arts and SciencesDepartment: CASRequisition Number: FTE (full-time equivalency): 100.00Work Schedule: Monday through Friday 8:00 a.m. - 5:00 p.m. some hours after 5:00 with eventsDoes the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunityAppointment Term: 12- 12/12 monthsIs this position essential personnel according to the inclement weather policy? NoPay Information: $22.11 per hour - $23.076 per hourPay Schedule: HourlyFLSA Designation: Non-ExemptPosition Summary: As an employee of the Dean's Office in the College of Arts and Sciences, this position provides comprehensive administrative, financial, and HR/payroll support for the Schwalb Center and the Dean's Office. This position supports daily operations, coordinates events and meetings, manages budget-related activities for the Schwalb Center, and assists the CAS Business Manager with personnel and payroll processes. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information. This position also requires use of independent judgment and knowledge of college and university policies.Job DutiesResponsibility Area: Schwalb Center Administrative Support & Events CoordinationDuties: Serve as primary point of contact for phone, email, and in-person inquires; manage incoming and outgoing correspondence, including mail distribution; maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate (electronic and paper); coordinate office operations, including supplies, equipment maintenance, and work orders; maintain Center calendars and schedules; assist with research activities for the Center; coordinate meetings, programs, and events (space reservations, logistics, catering, speakers, and materials); prepare and distribute event communications and promotional materials, in conjunction with the Marketing and Communications Manager; maintain databases, contact lists, and administrative systems; support website updates and social media content as neededResponsibility Area: Schwalb Center Budget/Financial AdministrationDuties: Monitor, reconcile, and track Center budgets and expenditures; prepare financial documentation and reports for review and approval; process expenses reimbursements, deposits, and financial transactions; coordinate travel arrangements and related documentation; manage honoraria payments and supporting documentation; track memberships, subscriptions, and related payments; assist and monitor grants as neededResponsibility Area: Dean's Office HR/Payroll and Business Office SupportDuties: Assist the Business manager with HR and payroll processes; prepare and process Personnel Actional Forms (PAFs) for new hires, rehires, funding changes, and separations/end appointments and Recurring Payment forms (FPs); assist with part-time instruction payment processing; assist with reappointment letters and employment-related correspondence; review and verify bi-weekly and monthly payroll for accuracy; track employee appointments, contract terms, and renewal deadlines; maintain confidential personnel records in compliance with university policies; assist with the coordination of onboarding and offboarding processesResponsibility Area: Other DutiesDuties: Perform all other duties as assignedRequired and Preferred QualificationsRequired Education: High school education or equivalentRequired Experience: Two years of progressively responsible administrative support experience; experience with financial recordkeeping and basic budget trackingRequired License/Certification: n/aRequired Additional Qualifications: n/aPreferred Education: Bachelor's degree in business administration, public administration or related fieldPreferred Experience: Experience in higher education or a similar institutional environment; experience with SAP, PeopleAdmin, or similar HR/payroll systems; experience coordinating events or programsPreferred License/Certification: n/aPreferred Additional Qualifications: n/aCompliance RequirementsCredit Check: NoMotor Vehicle Licensing Validity Check: NoPre-employment Physical Request and Assessment: NoDrug Screen: NoSupplemental QuestionRequired fields are indicated with an asterisk (*).* Please describe your administrative and budget experience. (Open Ended Question)Applicant DocumentsRequired DocumentsResumeCover Letter
Worksite address
omaha, NE, 68102, US
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