About this opportunity
Jones Lang LaSalle lists this Administrative Coordinator opportunity in st. louis, Missouri. Review the employer’s description below for duties, qualifications and application requirements.
Job description
JLL empowers you to shape a brighter way .
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves –
The Administrative Coordinator will be supporting the Senior Director of Projects and key leadership on the projects team for one of JLL's most prestigious clients. You'll manage complex calendars, coordinate travel and expenses, and support leadership with day-to-day operations. You'll take routine tasks off leaders’ plates so they can focus on clients and strategic work.
Success means mastering the details and building strong working relationships. You'll draft professional communications, build presentations in JLL format, and coordinate important calendars—all while maintaining the warm, positive tone that defines JLL and account culture. Working remotely from the Eastern or Central time zone, you'll be a proactive team player with a can-do attitude who thrives in fast-paced environments and wants to grow alongside exceptional leaders.
What your day to day will look like:
Calendar & Schedule Orchestration
Master complex calendars, understanding individual preferences, priority hierarchies, and non-negotiables
Identify scheduling conflicts and resolve them in a timely manner
Coordinate high-level internal and external meetings, ensuring proper preparation and follow-through
Travel & Expense Management
Arrange domestic travel with attention to preferences and cost efficiency
Manage expense report preparation and submission with accuracy and timeliness
Maintain organized records of travel patterns and expense documentation
Executive Communication Support
Draft, proofread, and send professional correspondence on behalf of leadership with appropriate tone and urgency under leadership guidance
Maintain executive presence in written communications while reflecting individual leadership styles
Keep contact databases current and accurately maintained in Outlook
Presentation & Material Development
Build and rapidly update PowerPoint presentations in JLL brand format
Assemble reports, coordinate due diligence materials, and prepare client-facing documents
Lead preparation efforts for key meetings and strategic presentations
Strategic Support & Task Management
Support the needs of the Senior Director and Projects Team leadership
Take ownership of repetitive, time-consuming tasks that don't require executive attention
Coordinate conference calls, technology setup, and meeting logistics seamlessly
Database & Information Management
Update and maintain client information in JLL's internal systems with precision
Ensure data integrity across multiple platforms and touchpoints
Required qualifications:
3-5 years of experience providing direct support to executives in fast-paced corporate environments
Intermediate skills in Outlook, Word, PowerPoint and Excel (advanced skills preferred)
Strong presentation design and formatting capabilities
Strong professional communication skills : Exceptional written and verbal communication skills with impeccable spelling and grammar
Strong attention to detail with ability to manage multiple competing priorities simultaneously without dropping balls
Calendar management experience : Proven track record managing executive schedules with competing demands
Travel and expense coordination : Demonstrated experience booking sophisticated travel arrangements and managing expense reporting systems
US-based location in Eastern or Central time zones for optimal collaboration with team and stakeholders
Preferred qualifications:
5+ years of executive support experience
Experience supporting Senior Director or VP-level executives
Proven ability to anticipate executive needs proactively
Advanced PowerPoint skills : Ability to create sophisticated, brand-compliant presentations with complex data visualization
Project management exposure : Understanding of project workflows, team dynamics, and deliverable tracking in large-scale initiatives
Multi-executive support experience : Background supporting multiple senior leaders simultaneously
JLL systems knowledge : Familiarity with JLL's internal platforms, tools, and processes
Remote work proficiency : Proven success working independently in virtual environments with minimal supervision
Work Environment
Fully remote position requiring self-direction, strong technology proficiency, and comfort with virtual collaboration tools. Must thrive working independently while maintaining strong team connectivity.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Expected compensation for this position:
73,500.00 – 106,700.00 USD per year
Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
Remote –Atlanta, GA, Chicago, IL, Dallas, TX, St. Louis, MO
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance , JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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Worksite address
st. louis, MO, 63146, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.